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12 <br />LAW OFFICES <br />COLEMAN, GLEDHIL.L, HARGRAVE & PEEK <br />A PROFESSIONAL CORPORATION <br />129 E. TRYON STRBET <br />P O DRAWER 1529 <br />FIILLSBOROUGH. NORTH CAROLINA 27278 <br />919-73L2196 <br />FAX 919-~732~7997 <br />wmw cgandh com <br />January 26, 2005 <br />Mr. Robert P. Davis, AICP <br />Current Planning Supervisor <br />Orange County Planning Department <br />Post Office Box 8181 <br />Hillsborough, North Carolina 27278 <br />RE: Planning Board Rules of Procedure <br />Dear Robert: <br />FROM THE DESK OF <br />GEOFFREY E GLEDHILL <br />EMAIL geo6reygldhillC¢q:mdheom <br />Thank you for your January 19, 2005 email communicating <br />feedback from the Planning Board on revising the Pules of <br />Procedure of the Planning Board. I have further revised the <br />attendance section to conform with the Board of Commissioners' <br />Policies and Procedures Governing its Appointments to Various <br />Boards and Commissions and to clarify the process and substance <br />for an excused absence. I have no particular insight into what <br />absences, other than those specifically listed, should be <br />excused. I recommend a common sense approach. I have also <br />changed, back to the way I originally revised it, the member <br />service rule because a member can serve beyond a term expired <br />because each member serves until their successor is appointed <br />and qualified unless the member resigns at the end of an <br />appointment term. <br />The provisions of the Rules related to excusing members <br />from voting for conflicts of interest, including the voting <br />process for determining whether a Board member should be <br />excused, track the rules governing voting by members of the <br />Board of Commissioners. This method is being recommended because <br />(1) the Board of Commissioners, generally speaking, wants its <br />Advisory Boards to follow its lead and (2) excusing a member <br />from voting to avoid the appearance of a conflict moves the <br />analysis for excusing a member into a subjective arena not <br />consistent with the responsibilities of the Planning Board. <br />