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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 19, 2005 <br />Action Agenda r <br />Item No. ~_ <br />SUBJECT: Bid Award: Contract Award -Piggy-back of Bid fora 40 Cubic Yard, Front <br />Loader Refuse Truck <br />DEPARTMENT: Public Works & Purchasing PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />INFORMATION CONTACT: <br />Pam .)ones, 245-2652 <br />Wilbert McAdoo, 245-2625 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider awarding a contract for the purchase of a 40 Cubic Yard High <br />Compaction Body Front Loader Refuse Truck from Heil Environmental Industries of <br />Chattanooga, Tennessee. <br />BACKGROUND: One of the vehicles approved at the March 15, 2005 BOGC meeting was the <br />replacement of a Front Loader Refuse Truck. The agenda item was titled Approval of <br />Equipment and Vehicle Purchases for Fiscal Year 2004-05. The unit that will be replaced is a <br />1990 Volvo with 208,064 miles. This Front-end loader services containers at Solid Waste <br />Convenience Centers, Orange County Government Buildings and Orange County Schools. <br />Front-end loaders operate six days weekly. <br />Under certain circumstances, North Carolina General Statute 143-129 allows local governments <br />to make purchases without a separate bidding procedure. This type of acquisition can be made <br />from any contractor that has, within the past 12 months, contracted to furnish the item to: (1) the <br />federal government or any federal agency; (2) the State of North Carolina or any agency or <br />political subdivision of the state; or (3) any other state or agency or political subdivision of that <br />state, if the contractor is willing to extend the same or more favorable price and other terms to <br />the local government. This process is called "piggy-backing" a bid. <br />Staff proposes to "piggy-back" on the City of North Augusta, South Carolina, which was <br />awarded to Heil Environmental Industries of Chattanooga, Tennessee on December 8, 2004 for <br />a Heil Halfpack 40 yard high compaction truck with a Mack cab and chassis. Orange County <br />would obtain the truck at a cost of $164,726. Pursuant to the statute, Orange County <br />advertised its intentions ten (10) days before this meeting, <br />