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DocuSign Envelope ID: 7796CD94- 342E- 40D0- B7C3- A2B604F926B4 <br />Questions submitted during pre-conference meeting on April 4, 2018 <br />1. What isthe preferred submittal format? <br />a. Review Section 1.7 of the RFP. Email dcannell @orancecountvnc.cov one PDF file with all submission <br />documents within the PDF. <br />2. What else must be completed forthesubmittal? <br />a. Review Section 1.7 of the RFP. Contractors must complete an E Verify affidavit. <br />3. What is the Orange County Living Wage Policy? <br />a. Review Section 1.1.1 and Attachment C of the RFP. Contractors are encouraged to pay a living wage to <br />employees as set forth in the policy. If employees that will be performing work on the Orange County Contract <br />are not paid the living wage setforth in the policy, the policy requires that the contractor indicate in the <br />statement the actual amount paid to such employees. <br />4. Education is stressed In the RFP, how are the costs to be shown? <br />a. Education is an important part of the program's past and future success. What is described in the RFP outlines <br />the current education and outreach practices. If education and outreach are not currently part of a Contractor's <br />business, proposed additions or costs (staff, printing, etc.) should be described. The program is and will <br />continue to be collaborative between County and Contractor staff. <br />5. How will educational material be developed and who will own the rights to the materials? <br />a. Development will be collaborative. Material developed for use in the Orange County program will include logos <br />from both the Contractor and County. Materials can be used by Contractor in other localities or programs as <br />needed. Materials may also be used from other programs, pending approval by County. <br />5. What is the expansion schedule? <br />a. No set schedule. Current participants must first be provided with consistent and convenient collection. Once <br />the County and Contractor agree that current services are being provided effectively, expansion will begin. First <br />focusing on businesses with food waste generation, then government entities with food waste generation, <br />schools, and then multi family properties. <br />7. Can the contractor encourage expansion on their own without County involvement? <br />a. No. The County must be aware and involved in expansion. <br />S. A fuel adjustment is not in the RFP, what If gas prices reach $9.00 per gallon? <br />a. Review Section 1.12.2 of the RFP. Any proposed adjustments relating to pricing adjustments would need to <br />follow the County's contract amendment process. <br />9. What is the expansion timeline? <br />a. Historically, additions to the program were thoughtful and deliberate. Implementation schedules were decided <br />together between Contractor, County and participant. The same will be true under this contract. See answer to <br />question 6 above forfurther details. <br />10. Can we submit questions via email? <br />a. Review Section 1.6 of the RFP. Yes, deadline in Wednesday, April 11, 2018 at 5:00 p.m. <br />11. Can you clarify the minimum wage? <br />a. Review Section 1.1.1 and Attachment C of the RFP. The County encourages but does not specifically require <br />Contractors provide a living wage, which is different than a minimum wage. <br />12. The RFP text (Section 2.3) mentions 51 participants; the Table (Attachment F) mentions 47 participants. Which is <br />correct? <br />a. See table in Attachment F of the RFP. Participants may change slightly (1-4 more participants) prior to contract <br />implementation. <br />13. When Is the expected contractstart date? <br />a. Review Section 1.12.2 of the RFP. At or around July 1, 2018 <br />14. Section 2.2.1 describes a proposal alternative, what is the intent? <br />a. Contractors should describe how their approach to services would change, if at all, if a composting facility was <br />located within the County limits. if a proposed Contractor owns and would prefer to utilize their own facility, <br />that should be mentioned and rationale provided. <br />15. W hat if my costs do not line up with the table in Attachment I? <br />a. Attachment I in the RFP must be filled out and will be utilized in the evaluation process as a way to compare <br />different proposals against one another. It is the intent of the RFP that Contractors describe their services as <br />Orange County, 200 S. Cameron Street, Hillsborough, North Carolina 27278 Page 2 <br />