Agenda - 06-19-2018 6-e - Memorandum of Understanding with Hillsborough and Contract for Design, Permitting, & Construction Administration for Orange County – Hillsborough Fiber Optic Network

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CTC Proposal to Orange County and the Town of Hillsborough April 17, 2018 4 CTC will also assist the County through a procurement process for the construction of the fiber network. For a competitive procurement, CTC will assist with the preparation of an Invitation for Bids (IFB) or Request for Bids (RFB) for construction of the network based on approved engineering designs, to include technical specifications, scope of work language, and evaluation criteria. As part of this task, CTC will assist in responding to vendor questions during the bid process and/or preparing IFB addenda, as needed. CTC will then assist with the review and evaluation of bids received by the County, to include preparing required scoring matrices and/or evaluation guidelines. B. Path and Permit Administration CTC will initiate and manage the submissions of permit applications mutually agreed to being required for the project, and will track each application through to approval. To ensure the timely approval of our permit applications, we will follow-up on issues raised by the permitting authorities. When an issuing entity identifies any concerns in its initial review of a permit application, the reviewer will typically return the plans, send an email about the issue, or call the engineer or project coordinator to discuss the concern. If an application or portion of an application were returned to us, our project coordinator would discuss the necessary changes (e.g., corrections, questions) with the project engineer, who would then make appropriate revisions and resubmit the application (if necessary), or simply email or call the permit reviewer to provide the information requested. The County’s (and Town’s) current system-level network design requires multiple railroad and bridge crossings. The specific crossing locations impact the route design and must be vetted as early in the project timeline as possible. Railroad crossings generally each require the execution of an agreement to obtain the necessary licenses and permits. Additionally, railroads generally require submission of an engineering design specific to each crossing as part of the permitting process. CTC will facilitate these railroad crossings by performing the following: • Verifying ownership of each railroad crossing and reviewing any available application submission requirements • Performing site surveys to make relevant measurements and, to the extent possible, identifying and documenting existing aerial and underground crossings • Obtaining standard Occupancy/Encroachment Agreements from the railway owner for County and Town review, signature, and/or negotiation, and providing guidance to the County and Town regarding any technical concerns and alternatives 22