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<br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br /> <br />ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: June 19, 2018 <br /> Action Agenda <br /> Item No. 8-m <br /> <br />SUBJECT: Fleet Maintenance Software Purchase and Support Agreement <br /> <br />DEPARTMENT: Information Technologies, <br />Asset Management Services <br /> <br /> <br /> <br />ATTACHMENT(S): <br /> <br />1 - Contract with Faster Asset Solutions <br />2 - Scope Definition from RFP #5234 <br /> <br /> <br /> <br /> <br /> <br /> <br />INFORMATION CONTACT: <br /> <br />Jim Northrup, Chief Information Officer, <br />919-245-2276 <br /> <br />Jeff Thompson, Director of Asset <br />Management Services, 919-245-2658 <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />PURPOSE: To authorize the County Manager to execute a contract with Faster Asset Solutions <br />for the purchase of the Faster Web fleet maintenance work order system and related <br />professional services at a cost of $99,999, and including negotiated multi-year annual <br />maintenance for years 2 through 10 averaging $12,500 per year. <br /> <br />BACKGROUND: In FY 2017-18, Asset Management Services (AMS) requested through the <br />Capital Investment Plan (CIP) a replacement of its existing fleet maintenance software, iMaint, <br />an older computerized fleet maintenance management system that is becoming obsolete due to <br />declining software support and upgrades. <br /> <br />By replacing iMaint, AMS seeks a fleet maintenance work order system that would be equipped <br />to operate in real time at the point of fleet maintenance service. The system provides <br />dashboards for AMS support team, management, motor pool staff and departments. The <br />application also integrates with other AMS systems like the fuel recorder and parts tracking. The <br />request was evaluated and approved first by the Information Technology Governance Council <br />and then as part of the FY 2017-18 CIP. <br /> <br />A request for proposals (“RFP”) was advertised on November 22, 2017. The project scope is <br />provided as Attachment 2. The County received responses from 3 vendors: <br /> <br />Faster Asset Solutions <br />Chevin Fleet Solutions <br />AssetWorks LLC <br />1