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b, Non - overnight Travel <br />(1) Advances <br />With the exception of registration fees, travel advances wilt not be made for non- <br />overnight travel. <br />(2) Transportation <br />County employees are encouraged to use County -owned vehicles instead of personal <br />vehicles when available, When travel is authorized by personal vehicle, <br />reimbursement is allowed at the prevailing non - taxable rate per mile allowed by the <br />Internal Revenue Service, <br />(3) Meals <br />An employee involved in one day or partial day travel shall be reimbursed for meals <br />only when the destination is located at least 35 miles from the employee's normal <br />place of work or such expenses are incurred as a result of attendance at a formal <br />workshop, conference, or seminar, Meal reimbursements will be made in accordance <br />with the established per diem rates, <br />(4) Registration Fees <br />Fees may be paid in advance by the County or employee, Paid receipts are required <br />for rcimbursement when registration fees are paid by the employee. <br />(5) Parking <br />A paid receipt is required for reimbursement of this expense. <br />10. Responsibilities <br />It is the responsibility of the Financial Services Department to manage this policy. Financial Services <br />will review the requests for reimbursements and ensure all provisions of this policy have been <br />followed. Once any travel discrepancies have been reconciled with the appropriate Department Head, <br />Supervisor, or traveler, a Finance Department representative will ensure timely payment of the <br />traveler's expenses, Once Financial Services receives a fully executed Travel Authorization Form, <br />they will retain both the original copy and an electronic copy. Financial Services will send an <br />electronic copy of the executed form via email to the employee and /or Department designee. it is the <br />responsibility of the employee or departrnent designee to work with the Purchasing Agent to <br />authorize travel on the appropriate P -Card <br />Revisions and dissemination of this policy are the responsibility of the Financial Services <br />D eparknlent, <br />Effective July 1, 2009 (revised 11 -18 -2014) <br />ORANCTF, COUNTY TRAVEL POLICY Page 5 of 5 <br />