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The Finance Department reviews in advance the requested lodging reimbursement <br />rate, Any rate not in accordance with the above provisions requires the County <br />Manager's advance approval. <br />For reimbursement, the paid bill for lodging must be attached to the traveler's Travel <br />and Expense Sta.temerrt, <br />A County traveler sharing a room with a non - county employee will be reimbursed at <br />the single occupancy rate only, <br />(3) Meals I <br />The daily allowance for meals for in- state travel will be in accordance with the meal <br />portion of the second tier of M &IE (meals and incidental expense) rates established <br />under IRS guidelines which are currently the total M &IE rate less $3 per day , The <br />daily allowance for meals for out of state travel will be paid in accordance with the <br />mcal portion of the M &iE rates established under IRS guidelines for the travel <br />destination location. Meals for partial day travel will be reimbursed with the approval <br />of the appropriate supervisor based on the meal breakdown in the per diem schedule. <br />The Financial Services Department shall adjust the per diem rates when it receives <br />notification of a per diem rate change to be effective at the later of the beginning of <br />the subsequent month or whenever the new rate is effective, <br />(4) Registration. Fees <br />Conference, convention or training registration fees may be paid in advance by the <br />County or the traveler, Paid receipts are required for reimbursement when fees are <br />paid by the traveler. <br />(5) Parldng Fees <br />Paid receipts are required for reimbursement of parking fees, Tips to parking <br />attendants will not be reimbursed, <br />(6) Telephone Charges <br />A personal "safe arrival" three ruinate telephone call is authorized. Business <br />telephone calls will be reimbursed with sufficient justification using the Travel and <br />Expense Statement, <br />(7) Non - reimbursable Items <br />+Alcoholic Beverages <br />+In Room Movies <br />+Family or Other Traveling Companions' Expenses <br />+Maid Services <br />+Red Cap Services (except for those with a handicap or special needs) <br />(8) Cancellations <br />In the event of canceled travel plans, it is the traveler's responsibility to pursue all <br />available refunds. The County will reimburse non - refundable costs if the cancellation <br />is the result of a County action, an emergency, or any other situation deemed <br />reasonable by the appropriate department head or supervisor, Non- refiindable items <br />must be reported to the Financial Services Department. <br />ORANGE COUNTY TRAVEL POLICY Page '4 of 5 <br />