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5, Reimbursement after Travel <br />The traveler may elect to pay all expenses out of personal funds and request reimbursement from the <br />Finance Department within 30 days of completed travel using the Travel and Expense Statelnnent <br />Form. Requests for less than $10,00 may be deferred and combined with subsequent months' <br />requests, Travel expenses property documented and submitted to Finance within the prescribed time <br />limit will be reimbursed on the next scheduled pay day. <br />Only expenses directly related to and appropriately classified as travel expenses will be reimbursed. <br />Receipts are required and must be submitted for the following travel expenses; <br />♦ Hotel /Motel charges <br />k Common carrier tickets or stubs <br />`Parking charges <br />4 Registration and workshop receipts <br />Rental car receipts <br />♦ Gasoline, motor oil and repair service receipts <br />6. Travel Advances <br />A traveler may request an advance using the Travel Authorization Advance Form, Advances are <br />authorized for overnight travel only, with the exception of registration fees. <br />a. A travel advance may include allowances for; <br />Meats <br />Lodging <br />0 Registration <br />® Personal vehicle mileage <br />b. If a travel advance is requested, the requester shall prepare a Check Request Form for each <br />check requested, After required signatures are obtained, the check request(s) shall be <br />forwarded to the Finance Department no less than five working days prior to the next <br />scheduled accounts payable date, <br />c. A travel advance must be cleared within 30 working days after returning from travel by <br />completing 0"ravel and Expense Statement Report (For Travel Advance Receipts). Failure <br />to do so may result in an amount equal to the advance being deducted from the traveler's next <br />pay check. <br />7. P -Cards <br />Orange County PrOCIAGUrent cards can be used to pay for certain expenses both prior to and during <br />the trip. Procurement cards must be activated on a case by case basis for travel, The employee's (or <br />departrnent designee's) P -Card will only be authorized for travel if the Financial Services <br />Department has a fully executed Travel Authorization Form <br />a. Procurement Cards can be used to pay for; <br />® Airfare <br />+ Lodging <br />® Registration <br />ORANGE COUNTY TRAVEL POLICY Page 2 of 5 <br />