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oil <br />ATTACHMENT 1 <br />ORANGE COUNTY TRAVEL POLICY <br />1. Purpose <br />To establish uniform procedures for authorization of travel by ABC employees and board members conducting <br />ABC system business and to establish procedures for the reimbursement of the cost of authorized travel. <br />2. General <br />The ABC system is committed to managing travel costs while providing a reasonable balance between the needs <br />of the system and needs of the traveler. <br />The policy of the system is to reimburse the employee /official traveling on authorized ABC business for all <br />legitimate expenses incurred. The General Manager or his /her designee is responsible for monitoring the initial <br />need for the travel and the availability of funds so that the cost of travel to the ABC system is reasonable and <br />necessary. <br />All ABC system travel is subject to the availability of funds. <br />3. Policy Coverage <br />All employees and board members of the ABC system, frill or part time, probationary, permanent, or temporary <br />are covered by this policy. <br />4. Travel Authorization <br />a. Overnight and Out -of -State Travel <br />Prior to making an overnight or out -of -state trip, an employee or board member must obtain written <br />authorization from the appropriate supervisor, as outlined below: <br />Traveling Employee <br />Approval Required <br />ABC Staff <br />General Manager <br />General Manager <br />ABC Board Chair <br />ABC Board Member <br />ABC Board Chair <br />ABC Board Chair <br />ABC Board of Directors <br />Overnight travel will be authorized only for employees and board members traveling to destinations of at <br />least 60 miles from the employee's normal place of work. Exceptions may be made on a case -by -case basis <br />when the employee needs to stay beyond the normal work day (Conference or workshop schedule starts <br />before 8:00 or extends beyond 6:00 PM or employee or board member is responsible for organizing <br />conferences, workshops and seminars). Overnight and out -of -state travel must be authorized using <br />the Travel Authorization Form. If a workshop, seminar or conference is being attended, a copy of the agenda <br />must be attached. <br />Notice of overnight travel approved by the appropriate supervisory authority will be forwarded by the <br />General Manager and /or board chair to the County Manager. <br />b. Non - overnight Travel <br />Non - overnight travel may be authorized orally by the General Manager or Supervisor prior to malting the <br />trip. The Travel Authorization Form is not required for this travel. <br />