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3 Karen Lincoln: In the tax office, they remove right-of-way from the taxable acreage. The GIS files show most of the rights-of-way. Robert Peterson: Should that be part of this? If the Board of County Commissioners sends a recommendation and DOT takes over the maintenance for the road, does the County automatically know to make the adjustments? Karen Lincoln: No that doesn’t happen if the road was not platted as a public road. Major subdivisions platted with public rights-of-way are recorded as such, with lot lines adjacent to the right-of-way. Streets platted as private streets are included in the lot acreage and the lot lines go to the center of the road. The agreement dedicating the right-of- way easement to NCDOT is recorded as a separate document. That document is referenced to the deed. However, no new plat is recorded for Land Records to map for County GIS parcels file. Robert Peterson: The third condition (of the proposed policy) means the County is aware of it so we don’t have to put it there explicitly. Karen Lincoln: If the petitioner(s) file a plat and it is recorded, it would be exempt from local subdivision regulation and would have to have a certificate signed by the Planning Department stating that the plat does not meet the definition of subdivision before it can be recorded. Randy Marshall: If the right-of-way is staked, when DOT does maintenance on the road, they will know they are not on private property. Robert Peterson: You raised the question about whether this would affect taxes. So you are saying that the tax office takes into account right-of-way. Does this process automatically require that to be taken into consideration or is this something that should be explicitly listed as part of this process? Karen Lincoln: I can find out. Nancy Baker: Do you mean the reduction of taxes? Robert Peterson: Yes, when this process takes place, that there is a memo that is sent to the tax office saying this subdivision has been added or when you talk about the certificates of dedication does that mean it has it already gone through their office? Bryn Smith: Isn’t there already a process. This is a change of the ongoing process, correct? Right now all these roads come up before the county commissioners without any input from us. So there is already a process in place. Karen Lincoln: Recently, we have been getting a number of these roads that are going from private to public. That is why we are looking at developing a policy. Normally, public roads are platted as public roads and approved as such. Robert Peterson: Should we put it in as a reminder? Karen Lincoln: I’ll check on it. Randy Marshall: It seems the tax office would have to check with the land records office before they send out bills. Robert Peterson: If you subdivided land, there is a process. Randy Marshall: It would still be recorded somewhere. Jim Ray: If you give someone land, you will get a notice of tax adjustment.