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-2- <br /> <br />involved responds directly to the request as soon as possible. If the department <br />head is contacted directly he or she advises the Manager of the request. In this <br />instance, the additional information generated is provided to all Commissioners. <br /> <br />3. Additional Information Requiring Significant Staff Work (More than Two Hours) When a County Commissioner requests additional information that may require <br />significant additional staff work such as a new report or amendments to an existing <br />report, the Commissioner makes the request to the Manager. If a department head <br />receives such a request directly and, after examining it, determines the request will <br />require significant additional staff work, he or she refers the request to the Manager <br />for the Manager’s review. <br /> <br />If in the Manager’s opinion the request will require significant work, the Manager <br />reviews the request with the Board Chair. The Manager and the Board Chair <br />discuss how the request relates to the Board’s goals and priorities. As necessary, <br />the Board Chair discusses the request with the involved County Commissioner or all <br />Commissioners to reach a decision on whether to have staff provide the requested <br />information. <br /> <br />B. Requests During Board of Commissioners’ Meetings (Follow Up Items) <br /> <br />During Commissioners’ comments or in the course of discussion of a particular Board <br />meeting item, a Commissioner may make a request for additional information. <br /> <br />1. If based on the experience of the Board Chair, another Commissioner who has <br />knowledge of the subject, or the Manager such request would seem to involve <br />significant time (more than several hours), it is the responsibility of the Board Chair, <br />other Commissioner or Manager to bring this to the attention of the Board. <br /> <br />In this way, the Board may decide whether it wishes to pursue the staff time <br />investment required by the request. Also in this way the Board will understand that <br />the request will require more time, that it may not be possible to bring the <br />information back by the next meeting agenda and that it may impact other work <br />priorities. <br /> <br />For example, the Public Safety Study arose as a follow up item to the Board’s <br />Comments. The decision was to pursue the study as an important objective for the <br />Board. This did require significant additional time and did impact other work <br />priorities. <br /> <br />2. If, as in most cases, the item does not require the above level of consideration, the <br />Manager will address the request and report back to the Board. <br /> <br />Approved by the Board of County Commissioners on March 6, 2002 <br />4