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Rezoning - Charlotte Mecklenburg Planning Commission Attachment 3 10 WHAT HAPPENS BEFORE THE PUBLIC HEARING Once the Planning staff has received the application and filing fee, rezoning signs are posted on the property at least seven weeks before the scheduled public hearing. These signs include the petition number, website address and a phone number to call for more information. Per City policy, adjoining property owners, property owners within 300 feet of the property and neighborhood leaders within one mile of the property are mailed notices about the public hearing, An Open House Forum is held the month prior to City Council's public hearing. The purpose of the open house forum is to provide an opportunity for discussion between the petitioner and nearby property owners or other interested parties. The conditional zoning process allows particular uses to be established, but only in accordance with specific standards and conditions pertaining to each individual development project, Before a public hearing may be held on a petition for conditional zoning, the petitioner is required to hold a Community Meeting to elicit neighborhood input. The petitioner must file in the Office of the City Clerk and the Charlotte - Mecklenburg Planning Commission a written report of at least one community meeting held by the petitioner. Notice of such a meeting shall be given to the property owners and organizations entitled to notice as determined by city policy. The report shall include, among other things, the following: • A listing of those persons and organizations contacted about the meeting and the manner and date of contact, the date, time and location of the meeting • A roster of the persons in attendance at the meeting • A summary of issues discussed at the meeting, and a description of any changes to the rezoning petition made by the petitioner as a result of the meeting. In the event that petitioner has not held at least one meeting pursuant to this subsection, the petitioner shall file a report documenting efforts that were made to arrange such a meeting and stating the reasons such a meeting was not held, The adequacy of a meeting held or report filed pursuant to this subsection shall be considered by the City Council but shall not be subject to judicial review After the meeting is held, the petitioner must submit a written report of the meeting to the City Clerk's office and Planning Commission no later than ten days before the public hearing. If these requirements are not met, the petitioner's case will be deferred. While these other activities are going on, Planning staff prepares an initial analysis and recommendation of the rezoning, which is generally made available to the public one week before the public hearing. This recommendation is based on land use plans adopted by the elected officials and a study of current development patterns in the vicinity of the request. Planning staff also consults with other City and /or County departments to assess the impact on such concerns as transportation, storm water, schools and public amenities http:/hvww.channeck org/ Departments /Plarming/Rezoning/Home.htm 2/22/2005