2018-170 Finance - Mauldin and Jennings audit FY18

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Contract to Audit Accounts (cont.) Orange County Primary Government Unit not applicable Discretely Presented Component Unit (DPCU) if applicable • For fees for services that are a combination of fixed and variable fees, are the services to be provided for the fixed portion of the fee clearly stated? Are the hourly rates or other rates clearly stated for the variable portion of the fee? (Note: See previous bullet point regarding variable fees.) • If there is to be no interim billing, please indicate N/A instead of leaving the line blank. Signature Area — There are now 2 Signature Pages: one for the Primary Government and one for the DPCU. P I e a s e o n 1 y s end the page(s) that are applicable to your Unit of Government and do not include the instructions pages. Make sure all signatures have been obtained, and properly dated. The contract shall be approved by Governing Boards pursuant to G.S. 159- 34(al. If this contract includes the audit for a DPCU that is a Public Authority that falls under the Local Government Budget and Fiscal Control Act, it shall be named in this contract and the Board Chairperson of the DPCU also shall sign the contract in the area indicated. If the DPCU is filing a separate audit, a separate audit contract is required for that DPCU. 9. Please place the date the Primary Government's Governing Board and the DPCU's Governing Board (if applicable) approved the audit contract in the space provided. a. Please make sure that you provide email addresses for the audit firm and finance officer as these will be used to communicate official approval of the contract. b. Has the pre -audit certificate for the Primary Government (and the DPCU if applicable) been signed and dated by the appropriate party? c. Has the name and title of the Mayor or Chairperson of the Unit's Governing Board and the DPCU's Chairperson (if applicable) been typed or printed on the contract and has he /she signed in the correct area directly under the Auditor's signature? 10. If the Auditor is performing an audit 'under the yellow book or single audit rules, has year -end bookkeeping assistance been limited to those areas permitted under the revised GAO Independence Standards? Although not required, we encourage Governmental Units and Auditors to disclose the nature of these services in the contract or an engagement letter. Fees for these services should be shown in the space indicated on the fees page. 11. Has the most recently issued peer review report for the audit firm been included with the contract? This is required if the audit firm has received a new peer review report that has not yet been forwarded to us, The audit firm is only required to send the most current Peer Review report to us once — not multiple times. 12. After all the signatures have been obtained and the contract is complete, please convert the contract and all other supporting documentation to PDF. When submitting for approval send the documents as one PDF file to include the Audit contract, any applicable addendums, the engagement letter and Peer Review Report. Submit these documents using the most current submission process which can be obtained at the NC Treasurer's web site https: / /www nctreasurer.com /sl,g/ Audit %2OForms %20and %2ORcsotirces / Instructions %20for %2OContract %20Su bmission.pdf 13. If an audit cannot be completed by the due date, the Auditor or Governmental Unit shall file an Amended Contract form (Amended LGC -205). This form shall be signed by the Governmental Unit representative and the Auditor. The explanation for the delay in completing the audit is part of this contract amendment form and shall be provided. The parties that signed the original audit contract shall sign the amended contract form as well. If the signing representatives are unable to sign the amended contract, please include an explanation for this in the submitted amended contract fonn. Page 9 of 9