Minutes 04-26-2018 Work Session - Laserfiche WebLink

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17 Commissioner Jacobs suggested asking the Manager to bring back several options, try them out for a period of time, and find one option that works and is brief enough as to not be onerous for the staff. Commissioner McKee said one of the options could be to have Chair/Vice chair to look at items that specifically speak to a goal, and have them to direct staff to add more information as needed. Chair Dorosin said the Chair/Vice Chair try to do this already, but the Board’s goals are so broadly written, which makes it tricky. Commissioner Marcoplos said having the Commissioners look at agendas, and request information at the last minute, is likely more burdensome for the staff. Commissioner Marcoplos said there are six goals, but these three goals are the legs of the proverbial stool: financial, social and environmental. He said he always thought this would be an experiment, and the Board and staff could test-drive some options. Commissioner Price said staff does the work, and it is incumbent upon this board, which adopted the policies, to interpret the staff’s work. She said the Board should be doing this, and making sure their data meets these goals. Chair Dorosin said if the Board does not read portions of the agendas, then others are likely not reading these goals either. He said if the abstract is too dense, it is counterproductive. Chair Dorosin said to try Commissioner Jacobs’ suggestion of letting staff determine a few options. He said having the goals printed on the agendas is a good reminder of what they are committed to doing. Commissioner McKee agreed. The Board agreed by consensus. 3. Board of Commissioners Policy on Resolutions Presented at Board Meetings PURPOSE: To discuss the Board’s policy regarding the presentation of a resolution during a Board meeting and potentially taking action on that resolution during the same meeting or directing the item for consideration at a future meeting. BACKGROUND: At the Board of Commissioners’ March 8, 2018 regular meeting, a petition was submitted that the Board discuss the Board’s policy regarding the presentation of a resolution during a Board meeting and the Board potentially taking action on the resolution during that same meeting or directing the item for consideration at a future meeting. Section V, Rule 8 (c) of the Board’s Rules of Procedure states: (c) The board may, by approval of a majority of its members, i.e. an affirmative vote equal to a quorum, add an item at the meeting that is not on the agenda. (It is worth noting that this provision applies not only to resolutions, but also to any other types of items, which may be presented during a Board meeting, including a Proclamation, Regular Item, Report, or Public Hearing.) In the past, members of the public, Board members and staff have presented resolutions and other items during a meeting. In some instances the Board has chosen to plan the discussion and consideration of the item at a future meeting. In other instances the Board has added the item to the agenda and discussed and taken action on the item during the same meeting.