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fi s Moon reviewed the staff prepared list of ongoing goals, priorities, tasks and projects to organize planning for the upcoming year in correlation with ERCD. She noted that everyone has been taking on projects to accomplish the desired outcome of the HPC. She reviewed the list of items outlining what everyone has been working on and suggested the possibility of more commission member participation on some items to accomplish quicker results. ❖ Heritage Scenic Corridor project — high priority ❖ Maintenance work on county property ❖ Finishing Local Landmark Design Guidelines ❖ Oral History program underway — fill in family history gaps missing from book publication materials ❖ Finish Publication highlighting inventory sites — high priority ❖ Continue developing preservation toolkit • :• Complete driving tours brochures using information from book publication ❖ Update Historic Preservation Element ❖ Create resource library /archival storage facility ❖ Overdue site visits, research and plans Ongoing: ■ Collect oral histories ■ Inventory Historic buildings ■ NR/LLD Sites ■ Outreach /education or historic preservation ■ Site visits on requests Moon described interesting facts revealed during her research for the 250th festival at the Blackwood Farm. She also noted that local connections would enhance the publication and need to be fleshed out through research and oral history interviews. The list of interview questions needs to be customized to draw out the local history related to buildings for the "Publication ". Moon reported getting more contact resources and asked if anyone was interested in pursuing township histories to let her know. Underwood reported talking to someone at the senior center about doing oral histories and there was interest in participating. She also suggested that Betty Eidner History teacher at Orange High School might have good information on township histories in the County because she taught a course of tracing back deeds. It was noted that the Fire department notification should be a part of list of projects. Moon to check with David Stancil on status of notification process through proper channels. NC Rehabilitation Code project — Moon to check with Durham's preservation planner. Maintenance Fund setup - Moon to get with Dianne Reid on low interest loans information. AGENDA ITEM #6: BOCC RETREAT FORM Members discussed items for the BOCC annual planning retreat request for priorities and asked staff to complete the form including these priorities: Heritage Scenic Corridor Program Fire permit and burning notification from local authorities for threatened historic sites in Orange County Design Guideline Standards Oral History project Publication Orange County Historic Architectural Resource materials Continue to develop tool kit for ongoing outreach. educational purposes. Include examples of brochures completed to date. Add to consider adoption of new NC Rehabilitation standards to the Local Building Code. Add a note about the work done and participation with 250th festival, as well as outreach through presentation at Rotary Club meeting. Including brochures developed this year for the toolkit. Members reviewed the 2004 calendar of meeting dates. Regular meeting dates will continue to be the fourth Wednesday of each month except November and December. The combination meeting is scheduled for the first Wednesday in December. ADJOURNMENT: Meeting adjourned at 8:50 p.m. Next meeting scheduled for January 28, 2004. 2 DRAFT MEETING SUMMARY 12/10/03