2018-127-E AMS - Warren Hay replace roof top air handling units at 501 w franklin st

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DocuSign Envelope ID: ACF53DOB- DE31- 493C- AC79- 4B38761278A7 COUNTY OF ORANGE FINANCIAL SERVICES — PURCHASING PO BOX 8181 ❑ 200 South Cameron Street HILLSBOROUGH, NORTH CAROLINA 27278 Instructions to Bidders 1.All bids and proposals shall be for furnishing apparatus, supplies, materials, equipment and /or work and services in accordance with the applicable plans and specifications prescribed by Orange County. Plans and/or specifications may be obtained at the Orange County Finance Department Purchasing Division, 200 S Cameron Street, Hillsborough, North Carolina, 27278. 2. Orange County reserves the right to: o award lowest responsible bidder that is responsive, o to reject any or all bids, o to waive minor irregularities. o and reserves the right to award by item 3. The successful bidder shall comply fully with the requirements of General Statutes, Section 143 -129 and 143 -131, as amended. This is an informal range; therefore there will not be a formal opening. Results will be made available after award. 4. In the event of default by any contractor or vendor Orange County may procure from other sources whatever service or item is being bid, and holds the contractor responsible for any excess cost occasioned thereby. 5. Payment by check is due thirty days after completion and inspection unless otherwise specifically provided; subject to any discounts allowed. 6. North Carolina sales and use tax shall be included in the bid amount. 7.Bids submitted via facsimile shall be accepted. Fax to (919) 636 -4913 or via email to deannell@orangeountync.gov. 8. Proposals received after opening date and time shall not be considered. 9. Bids must be signed and submitted on the attached form of proposal 10. The successful contractor shall be responsible for obtaining all permits and inspections. 11. The successful contractor shall be required to agree to and sign the Orange County Construction Agreement (copy attached). Among the items included in that agreement are the County's Insurance requirements and sales tax. 12. All contractors are hereby notified that they must have proper license under the State laws governing their respective trades. Please display license number on your submittal. 13. Please direct questions concerning this bid document to David Cannell, Purchasing Agent, Orange County Financial Services, (919) 245 -2651 or via email at deannell @orangecountync.gov. Please direct any questions aboutthe scope, site visit, details of the work, or the proposal to: Angel Barnes, Change County Capital Projects Manager Orange County AMS 919 --245 -2628 abarnes @orangecountyne.gov 14. A mandatory site visit is scheduled Thursday, March 29, 2018 at 3:30 pm at the site. We will meet in the back parking lot of the Skills Development Center. By submission of a bid the contractor acknowledges he /she fully understands the extent of the project. 15. HB786 imposes E- Verify requirements on contractors who enter into certain contracts with state agencies and local governments. The legislation specifically prohibits governmental units from entering into certain contracts "unless the contractor and the contractor's subcontractors comply with the requirements of Article 2 of Chapter 64 of the General Statutes." (Article 2 of Chapter 64 establishes North Carolina's E- Verify requirements for private employers). It is important to note that the verification requirement applies to subcontractors as well as contractors. The new laws specifically prohibit governmental units from entering into contracts with contractors who have not (or their subs have not) complied with E- Verify requirements. Complete the attached affidavit, and include it with your submittal. Orange County Bid 501 W. Franklin St Roof Top Unit Replacement Page #2