Item 1 - Boards and Commissions – Annual Work Plans-Reports

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 3, 2018 SUBJECT: Boards and Commissions — Annual Work Plans /Reports DEPARTMENT: Board of Commissioners ATTACHMENT(S): Listing of Annual Summaries 1A Action Agenda Item No. 1 INFORMATION CONTACT: Clerk's Office, 245 -2130 PURPOSE: To provide feedback and /or direction on the first group of boards and commissions' annual work plans /reports with their Chairs (or representatives) in attendance. (A first group of boards and commissions' annual work plans /reports was discussed at the Board's April 26, 2018 work session.) BACKGROUND: In the past, as part of the Board of Commissioners' annual planning and goal setting retreats, the Board requested and reviewed /provided feedback on annual summaries /work plans from the County's internal advisory boards and commissions. This information provided the Board with a yearly overview of the boards and commissions and their projected goals for the upcoming year. This particular process ended in 2007. The Board decided at its April 13, 2010 meeting to reinstate this process independent of the Board's annual retreats. Thus the current process that is now being used: • In September, the Clerk sends to the support staff of each advisory board the Annual Report and Work Plan template to be completed and returned by a predetermined date in mid to late December. • The Chair /Vice Chair then decides in January /February (after the winter break) when these reports will be presented to the Board of Commissioner via oral summaries of the annual reports by the Board chairs, who also would be available, along with staff, to answer any questions that the BOCC may have as related to the individual work plans. • Usually the Chair of the advisory board (or their designee) will present the overview of its work plan /annual summary. • Appointees to outside boards and commissions (town boards) present an overview of their particular advisory board. The Board has requested that this overall process be discussed at a work session (originally scheduled to be discussed at the March 8, 2018 work session but that meeting was canceled; so it is now tentatively scheduled for the May 17th meeting (after the Board's public hearing on the 2018- 19 proposed budget)