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• The Transportation Advisory Board must include representatives from the elderly, minority, LEP, disabled and /or low income populations in the service area or include individuals that represent these consumer groups that will challenge the transit system to be more sensitive to their needs or to discuss unmet needs of their consumer group. Census data should be consulted to determine which groups should be represented and the size of the representation needed. • If the applicant serves as an "umbrella" agency for programs in addition to transportation services, then the Executive or Governing Board may not serve as the Transportation Advisory Board. There may be overlapping of members from the Executive or Governing Board, but there must be a separate Transportation Advisory Board that meets the requirements. • If the applicant is a transportation authority or a non - profit organization that qnly provides transportation, the Executive or Governing Board may serve as the Transportation Advisory Board. In this case, the composition of the Executive or Governing Board will have to meet the 5311 Program requirements to serve as the TAB or consider creating a separate TAB that does meet the requirements. • PTD expects, at a minimum, quarterly TAB meetings for the community transportation system to maintain ongoing communications as one means of seeking public involvement, and ongoing administrative oversight. TAB meetings must be open to the public and the public must be notified of the scheduled meetings through such means as posting notices on agency Web sites; local news media; flyers; etc. Additionally, meeting minutes must be published and distributed to PTD regional mobility development specialists, with original file copies maintained by the transportation system for a minimum of five (5) years. • All TAB or Governing Board members must sign a Conflict of Interest form and the signed form(s) must be attached as an annlication document. Regulatory Compliance All projects must annually meet all Federal /State requirements prior to July 1, the beginning of the project period and State fiscal year, to be eligible for reimbursement of Federal funds for the entire project period. Applicants that do not meet federal and state requirements are not eligible to receive reimbursement for expenses incurred prior to the effective date of compliance. NCDOT will not award any financial assistance until the applicant provides assurance of compliance and it has been determined that federal and state requirements are met. In addition to Federal compliance requirements, PTD requires all transit systems to: 1) submit a 5 -year budget with account codes mapped to PTD G- codes; 2) use automated scheduling software; 3) maintain 80% or greater compliance in AssetWorks; 4) submit required reports such as Charter, OpStats, ROAP, etc ... by the designated due date; 5) submit a Fully Allocated Cost Model; 6) submit invoices on a monthly or quarterly basis; 7) participate in 2 official site visits per fiscal year with Mobility Development Specialist. 29