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[ <br />.� <br />t <br />(3) The Grantee acknowledges and agrees that qualifications-based competitive>roposa <br />procedures can only be used for procurement of the following services: <br />(a) Program nnanagenlen1; <br />8d Construction management; <br />(c) Feasibility studies; and <br />k8 Preliminary engineering, design, orchitoctU/a'eDg , surveying, rnapp|ng'and <br />related services. <br />(4) The Grantee also ag[oosto: <br />kA Include applicable Federal requirements and certifications in the solicitation; <br />/LA Submit procurement documents to the Department for its review and approval prior <br />fo the award of any contract for A&E services for the Project; and <br />(6 Maintain written documentation to support each step of the procurement process. <br />Design-Bid-Build Proiects. The Design-Bid-Build method Of oonotructino is where there are <br />separate contracts and procurement processes for the design and construction. Typically the <br />designer coordinates the numerous prime Grantees that are involved in the construction process. <br />The Grantee may use denign-bid-bUi/d procurements to implement its projects aftecithmsoonnp|ied <br />with applicable Federal and State requirements and obtains approval from the Department prior to <br />solicitation and award of the contract. <br />.TheOenign-BuUdnnsdhodofonnsirUttioninvvhernosing|eBnanteeingiveD <br />responsibility for both design and oonntruotio' , thus eliminating �n intermediate �nonunannentotep <br />with possible time saving, and more effective coordination and opportunities for cost savings. <br />Current|y, this procurement method in nof an a|/ovvah|e method of procurement by the State of <br />North Carolina. The Grantee may r6'uest to use the design-build method as an "alternate" method. <br />Sub[niss|on of justification must be pre sented to the State Building Commission fora 213-majority <br />vote of apprnYa|. One of-the drawbacks of design-build is that the owner dons not have an <br />independent source (the /VE in traditional construction) overseeing design implementation and <br />verifying conformance with the drawings and specifications. <br />Competitive Proposal/Request for Proposal . The competitive proposal/ request for proposal <br />/RFP\ method of procurement is normally conducted with more than one source submitting an <br />offer, i.e., pnopnsa|. Either a fixed price or cost reimbursement type contract is awarded. This <br />method of procurement is generally used when conditions are not appropriate for the use of sealed <br />bidn. The Grantee acknowledges that certain restrictions apply under North Carolina law for use <br />of the RFP method and these restrictions and exceptions are discussed below. <br />(1) The GraOtee8gnees that the RFP Method may not be used in lieu of an invitation for bids. <br />UFEAfoc <br />kd ConstnuuboOlrepairvvork; or <br />/h\ Purchase of apparatus, supplies, materials orequipment, See Subsection 14ti2\.nf <br />this /\D[eenoent. regarding information technology goods as services. <br />/2\ The Grantee agrees that the RFP method of solicitation may be used (in addition to or instead <br />of any other procedure. available under North Carolina law) for the procurement of <br />information technology goods and services [as defined in N.C.G.S. 147-33.01(2)]. This <br />app|ieo to e|eot|onic data processing goods and services, telecommunications goods and <br />services, security goods and services, microprocessors, software, information processing, <br />- <br />office systems, any services related to the foregoing, and consulting o[ other services for <br />design or redesign of information technology supporting business processes. The Grantee <br />will comply with the following minimum requirements [N.C.G.S. 143-120.8]: <br />/a0 Notice' of the request for proposals shall be given in accordance with N.C.G.,S. 143 <br />12Q(b). <br />/h\ ContractauhaUbeew/ardedtotheperooOoreDhtvthotsUbrnitethebeotovena|| <br />proposal ea determined by the awarding authority. Factors tobe considered /n <br />awarding contracts shall bm identified in the request for proposals. <br />/d The Grantee may use procurement methods set forth in N.C.G.S. 143-135.8 in <br />developing and evaluating requests for proposals. <br />05/27/2015 Page }9of37 <br />