Orange County NC Website
` <br />amo��are owo ��eF�e�|Gmmmm��wh�herf�e�e�p�0aO�of <br />' � Federal assistance, disallowed costs, or funds recovered from third parties or elsewhere, the <br />Grantee agrees to remit ' o the Federal Government promptly the amounts owed, including <br />applicable intareat,,pena|tienand administrative charges. <br />/3\ Payment to FTA. Upon receipt of repayment from the Grantee, the Department shall be <br />responsible to remit amounts owed to FTA. <br />Funds. De-obligation of The Grantee agrees that the Department may de-obligate unexpended <br />Federal and State funds before Project c[oseouf. <br />Section �' Accounting Records. <br />o. Establishment and Maintenance of Accounting Records. The Grantee shall establish and maintain <br />separate accounts for the public transportation program, either independently or within the existing <br />accounting system. All costs charged to the program shall be in accordance with most current <br />approved Annual Budget and shall be reported to the Department in accordance with UPTAS. <br />_ . Documentation of Project Costs. All costs charged to the Project, including any approved services <br />performed by the Grantee or others, shall be supported by properly executed payrolls, time records, <br />invoices, ooOtn9ota, or vouchers eVidenning in detail the nmtu' na and propriety of the charges, as <br />referenced in 2 C.F.R. 200` "Uniform Administrative Requirements, Cost Principles, and Audit <br />Requirements for Federal Awards" <br />C. Allowable Costs,. Expenditures made by the Grantee shall bereimbursed ao allowable costs tothe <br />extent they meet all of the requirements set forth below. They must be: <br />(1) CnOeistenf� with the Project Description, p|ane, specifications, and Project Budget and e||, <br />other provisions of this Agreement; <br />(2) Necessary in order to accomplish the Project; <br />/3\ Reasonable in amount for the goods or services purchased; <br />(4) Actual net costs to the Granfeo, i.e., the price paid minus any refunds (e.g., refundable sales <br />and use taxes pursuant tVN.C.G.S. 1O5-164.14}. rebates, or other items of value received <br />by the Grantee that have the effect of re dUoinQ the cost actually incurred; <br />/5> Incurred (and bo for vvmrkpe� within <br />of this Agreement unless specific authorization from the Department to the contrary is <br />received; <br />KB Satisfactorily documented; <br />(7) Treated uniformly and consistently under accounting principles and procedures approved or <br />prescribed bv the Department; and <br />(8) In compliance with U.G. [)[]T regulations pertaining to m||ovvab|e costs in 2 C�FR. 200. <br />Subpart E, "Uniform Administrative Requirements, Cost Principles, and Audit Requirements <br />for Federal Awards", and FAR' at 48 C.F.R., Subpart 31.2. "Contracts with Commercial <br />organizations" applies to Project costs incurred by a Recipient that is a for-profif organization. <br />Section 9. Reporting, Record Retention, and Access. <br />a. . Reports* The Gra ' ntee shall advise the Department regarding the progress of the Project at a <br />minimum quarterly, and at such time and in such a manner as the Department may require. Such <br />reporting and documentation may include, but not be limited to: operating , statistics, equipment <br />usage, meetings, progress reports, and monthly performance reports. The Grantee shall collect <br />and submit to the Department such financial statements, data, records, contracts, and other <br />documents related to the Project as maybe deemed necessary by the Department. Reportsshall <br />include narrative and financial statements of sufficient substance to be in conformefnce with the <br />reporting requirements of the Department. reports throughout the useful life of the project <br />equipment shall be used, in part to document utilization of the project nqUipnnent. Foi|uretofully <br />u�|izethe project equipmentinthennaOnerdirectedbythnDapadnnentsha||cVDet�uteabnaachof <br />contract, and after written notification by the Department, may result in termination of the <br />Agreement or any such remedy aa the Department deems appropriate. <br />Non-Governmental Grantees: <br />05127/2015 Page IOof37 <br />