Orange County NC Website
Browse       Search
Page9of14 <br /> <br />1.AmajorityofadvisoryboardmembersortheChairmaycallspecialmeetingsatany <br />timeforanyspecificbusiness.Specialmeetingsshallbeconvenedatalocation <br />selectedbytheChair. <br />2.AllcalledspecialmeetingsshallbenoticedinaccordwithNorthCarolinaLawand <br />deliveredtotheClerktotheBoard. <br /> <br />C.EmergencyMeetings <br />1.AmajorityofadvisoryboardmembersortheChairmaycallameetinginemergency <br />circumstancesbyprovidingtelephonenoticetomediaoutletsatleastonehour <br />priortothemeeting. <br />2.Anemergencysituationincludesadisasterthatseverelyimpairsthepublic’shealth <br />orsafety.Intheeventtelephoneservicesarenotworking,noticethatthemeetings <br />occurredmustbegivenassoonaspossibleafterthemeetinginaccordwithNorth <br />CarolinaLawandbydeliverytotheClerktotheBoard. <br /> <br />D.NoticeofMeetingsGenerally <br />1.Noticeofadvisoryboardmeetings,includingpublichearingsandappealsif <br />applicable,andagendasshallbemadeavailabletoallmembersandinterested <br />parties,andtoanypersonwhorequestssuchnotice,atleastten(10)daysin <br />advanceofthemeetingbyeͲmailandbypostingontheOrangeCountygovernment <br />website. <br />2.AllapplicablenoticerequirementsestablishedbyNorthCarolinalawshallbe <br />followed. <br /> <br />E.Agendas <br />1.Boardmembersand/orstaffmembersshallsubmitagendaitemstotheChairand <br />staffforconsiderationatleastfifteen(15)dayspriortoascheduledmeeting. <br />2.Theagendamustprovideadescriptionofeachitemofbusinesstobetransactedor <br />discussedsothatinterestedmembersofthepublicwillbecapableofunderstanding <br />thenatureofeachagendaitem. <br />3.Asageneralrule,onlythoseitemsappearingontheagendawillbediscussedor <br />votedon.However,ifanitemisraisedbyamemberofthepublic,theadvisory <br />boardmayacceptpubliccommentanddiscusstheitemsolongasnoactionistaken <br />untilasubsequentmeeting. <br />4.WiththeChair’sagreement,thedesignatedstaffwilldevelopanddistributetoeach <br />memberanagendalistingthematterstobeconsideredatupcomingadvisoryboard <br />meetings.Also,sofaraspracticable,copiesofallwrittenreportsthataretobe <br />presentedtotheadvisoryboardformembers’reviewwillbeincludedinthis <br />packageatleastten(10)daysbeforethemeeting. <br />5.Allrecommendationsandreportsoftheadvisoryboard,approvedintheformof <br />motions,shallbeconveyedexclusivelytotheOrangeCountyBoardof <br />Commissionersforconsideration,approvalordenial.Outcomesarereportedback <br />totheadvisoryboard. <br /> <br />F.Minutes <br />1.MinutesshallbetakenofalladvisoryboardmeetingsandsubmittedtotheClerkto <br />theBoardofOrangeCountyCommissionersforretentionanddistributiontothe <br />OrangeCountyBoardofCommissioners. <br />Attachment 2 13