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ORANGE PUBLIC TRANSPORTATION TITLE VI PLAN 4 language, either directly or through the bid specification package, that by extension, becomes an associated component of the contract. IV. Record Keeping The Title VI Coordinator, or his/her designee, will maintain permanent records, which include but are not limited to, signed acknowledgements of receipt from the employees indicating the receipt of the OPT Title VI Plan, copies of any Title VI complaints or lawsuits and related documentation, records of correspondence to and from complainants, and Title VI investigations. V. Title VI Complaint Procedures A complainant may file a signed, written complaint up to one hundred and eighty (180) days from the date of the alleged discrimination. The complaint should include the following information: x Complainant’s name, mailing address, and how to contact you (i.e., telephone number, email address, etc.) x Description of the incident including how, when, where and why you believe you discriminated against. Include the location, names and contact information of any witnesses. x Other information that you deem significant The Title VI complaint form (Exhibit 3) may be used to submit the complaint information. The complaint may be filed in writing with Orange Public Transportation at the following address: Orange Public Transportation PO Box 8181 600 Highway 86 N Hillsborough, NC 27278 NOTE: OPT encourages all complainants to certify all mail that is sent through the U.S. Postal Service and/or ensure that all written correspondence can be tracked easily. For complaints originally submitted by facsimile, an original signed copy of the complaint must be mailed to the Title VI Coordinator as soon as possible but not later than 180 days from the alleged date of discrimination. 44 ReturntoAgenda