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Attachment 2 <br />Bicycle Safety Task Force Report Implementation Subcommittee FY 2017-2018 <br />I. Subcommittee Structure, Budget and Parties Involved in Implementation <br />A. OUTBoard Oversight of BSTF Report Implementation Committee <br />1.On March 1, 2017, the OUTBoard reviewed and endorsed the Bicycle Safety Task <br />Force Report and forwarded it to the Board of County Commissioners (BOCC). At <br />its May 2, 2017 meeting, the BOCC received and accepted the Report. Per <br />Section VIII of the Advisory Board Policy adopted by the BOCC, the OUTBoard is <br />authorized to form a subcommittee to research and make special <br />recommendations on special issues or areas in order to carry out the duties of the <br />OUTBoard, including implementation of the Bicycle Safety Task Force Report. <br />2.The BSTF Report Implementation Subcommittee Chair shall report on its meetings <br />and progress toward its stated objectives to the OUTBoard at its regular meetings. <br />Discussion and input regarding direction shall be provided by the OUTBoard, <br />which shall be included in the meeting Minutes. <br />3.The OUTBoard shall receive, review and approve a year-end report to the BOCC. <br />B. OUTBoard Subcommittee structure per Section VIII of the Advisory Board Policy <br />1.The subcommittee can be formed with the approval of the OUTBoard Chair and <br />majority vote of the OUTBoard. <br />2.Membership on the subcommittee shall be voluntary. <br />3.The meeting schedule shall meet be determined by the subcommittee. <br />4.The subcommittee must have documented goals, deliverables, and a timeline, and <br />cease to meet when these are satisfied. <br />5.The Subcommittee shall operate by majority vote. <br />6.Citizens with expertise related to the goals and objectives of the subcommittee <br />may be invited to attend a subcommittee meeting; however, only appointed <br />OUTBoard members can vote. <br />7.The subcommittee shall operate as directed by the OUTBoard. <br />8.The subcommittee shall be reviewed by the OUTBoard on an annual basis to <br />determine continued need and realignment with the priorities of the OUTBoard. <br />9.A member of the subcommittee shall take responsibility for taking notes of the <br />meetings which shall be used to report to the OUTBoard regarding the <br />subcommittee’s progress. <br />10.The subcommittee shall operate openly as defined by applicable NC State law and <br />local ordinances and policies. <br />C. Budget <br />1.The subcommittee’s FY budget for the first year of implementation is: a) Staff <br />support from the Planning Department, Visitors’ Bureau, and Community Relations <br />Department; b) $10,000 from the Orange County General Fund; and c) $5,000 <br />from the Visitors Bureau Occupancy Tax. <br />i.Allocations from the General Fund may be used for any of the non-free <br />first year implementation items detailed by the BSTF Report, and shall be <br />the preferred funding source if possible before utilizing the funds from the <br />Visitors Bureau Occupancy Tax. <br />23