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ORANGE COUNTY HEALTH DEPARTMENT <br />Board of Health Policy and Procedure Manual <br />Section I: Board Adopted Policies <br />Policy C: Confidentiality Agreement and Conflict of Interest Statement <br />Reviewed By: Board of Health, Health Director <br />Approved By: Board of Health <br />Review Annually (July) Page 1 of 3 <br />Original Effective Date: October 24, 2004 <br />Revision Dates: 1/2006, 11/13, 11/2014, 8/2015 <br /> <br />\\kingcharles\Depts_AH\HEALTH\MANAGERS WORKING FILES\BOH\Policies and Procedures\BOH Policy Manual\Annual <br />Review\Track Changes\I.C.Confidentiality and Conflict for BOH_DRAFT Aug 2015.doc <br /> <br />Policy I.C.: Each Board member will sign a confidentiality agreement and conflict of <br />interest statement upon accepting a seat on the Board of Health. <br /> <br />Purpose: <br />To prevent individuals from deriving any profit or gain directly or indirectly by reason of <br />their association with the Orange County Health Department. All members of the Orange <br />County Board of Health will promptly disclose any conflict of interest between his or her <br />personal interests and the interests of the organization. To protect the disclosure of <br />information that is judged to be of a confidential nature by state or federal statute or policy. <br /> <br />GuidelinesProcedures: <br />1. Each new Board of Health member must sign a Confidentiality Agreement and Conflict <br />of Interest Statement (I.C. Appendix A) prior to attending their first meeting of the Board <br />of Health that states the following: <br />1. <br /> <br />Confidentiality <br />In connection with my responsibilities as a member of the Orange County Board of Health, I <br />agree to treat all information concerning health department clients, personnel, and financial <br />matters in a confidential manner as required by state and federal statute and will not divulge this <br />information to unauthorized personnel or the public. I understand that if I wrongfully and/or <br />willfully disclose such information, I may be subject to removal from the Orange County Board of <br />Health. <br /> <br />Conflict of Interest <br /> <br />1. Each board member, upon accepting a seat on the board, agrees in writing by signing below, <br />to carefully guard against any conflict of interest that might develop between his or her <br />personal interest and that of the Orange County Health Department. <br />2. If an issue arises in which a member of the board has a conflict of interest, the member shall <br />promptly disclose the conflict to the Chair of the Board prior to consideration of the issue by <br />the board. <br />3. In matters involving a conflict of interest, a board member must state the reason for which <br />they reasonably think a conflict exists and the board member shall not vote on such policies <br />or transactions unless requested by the board. <br />4. The abstention and the reason for it shall be recorded in the minutes. <br />5. A board member may not directly or indirectly benefit except as provided for as members of <br />the board of directors, from the county’s disbursement of funds. <br />6. Violation of this policy shall be grounds for recommending dismissal of a board member. <br />The Board of Health will forward recommendation for dismissal to the Board of County <br />Commissioners for action. <br /> <br />Formatted: Indent: Left: 0.5", No bullets or <br />numbering <br />Formatted: Indent: Left: 0.25" <br />Formatted: Indent: Hanging: 0.25", Tab <br />stops: Not at 0.5" <br />Formatted: Indent: Left: 0.25", Tab stops: <br />Not at 0.5" <br />Formatted: Indent: Hanging: 0.25", Tab <br />stops: Not at 0.5" <br />Formatted: Font: 12 pt <br />Formatted: Indent: Left: 0.5", No bullets or <br />numbering