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ORANGE COUNTY NORTH CAROLINA FINANCE AND ADMINISTRATIVE SERVICES 200 South Cameron Street Post Office Box 8181 Hillsborough, North Carolina 27278 To: Orange County Advisory Boards Groups From: Allen Coleman, Budget and Administrative Coordinator Date: February 12, 2016 Phone (919) 245 -2151 Fax (919) 644 -3324 Email: acoleman @orangecountync.sov Re: FY 2016 -17 Outside Agency Funding Application - Evaluation Process Thank you for your participation in this year's Outside Agency funding evaluation process. Your feedback is critical in assessing program performance, potential success and making funding recommendations. This memo provides background information and guidelines to aid Advisory Board evaluation of FY 2016 -17 funding requests. Advisory Board members should carefully review these procedures and selection criteria prior to application review. Please email application scorecards and written feedback. in MS Excel format. by Thursday. March 24, to acolemanOorangecountync.gov. I. FUNDING PROCESS OVERVIEW Application Process: On December 2, 2015, Orange County, in collaboration with the Towns of Carrboro and Chapel Hill, opened the FY 2016 -17 funding process, with a deadline of January 25, 2016. This year all three jurisdictions used the same funding application. In total, 58 agencies submitted funding requests totaling $1,532,558, an increase of $404,243 above the current year's appropriation. Advisory Board Evaluation: Seven Advisory Boards and Committees review funding applications, for program content and viability, in February and March. While funding recommendations (i.e. dollar amounts) are not provided, the groups can share whether they think a group should or should not receive funding. Finance and Administrative Services reviews the supplemental documentation and prior agency performance, for currently funded agencies. County Manager Evaluation and Recommendation: In April, the County Manager, reviews Advisory Board feedback and consults with the Department Directors. The County Manager also reviews the agencies' applications, particularly the funding request rationales. Funding recommendations are included in the Manager's Recommended Operating Budget, published in May. Board of County Commissioner's (BOCC) Decision: Two Budget Public Hearings, in May, provide direct engagement opportunities for outside agency staff and supporters. The BOCC will also discuss funding, during a June Budget Work Session. Final funding decisions will be included in the FY 2016- 17 Approved Operating Budget, adopted in late June.