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Agenda - 03-20-2018 8-e - University of North Carolina Health Care System Electronic Medical Record System Access Agreement
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Agenda - 03-20-2018 8-e - University of North Carolina Health Care System Electronic Medical Record System Access Agreement
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BOCC
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3/20/2018
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Regular Meeting
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Agenda
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8-e
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Agenda - 03-20-2018 Regular Meeting
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\Board of County Commissioners\BOCC Agendas\2010's\2018\Agenda - 03-20-2018 Regular Meeting
Minutes 03-20-2018
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\Board of County Commissioners\Minutes - Approved\2010's\2018
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10 <br />UNCHCS pursuant to Section 7.2(a), or Section 7.3, UNCHCS agrees to extend <br />CLIENT’s right to access and use the EMR System under this Agreement on a <br />month-to-month chargeable basis for up to six (6) months, and to provide the <br />Services in connection therewith, all at the pricing and on the terms set forth herein, <br />while CLIENT procures and implements its alternative EMR solution. Any such <br />extension shall not be deemed a renewal of this Agreement, or relieve CLIENT for <br />any payment obligations or other liabilities incurred during the term hereof. <br />7.5 Return of Data. Upon the expiration or termination of this Agreement for any <br />reason, the parties shall cooperate in good faith to transfer any patient records and <br />similar data of CLIENT stored on the EMR System to CLIENT. In connection with <br />such data transfer, UNCHCS shall: (i) work with CLIENT to provide CLIENT with <br />a tape(s) or disk(s) with files containing a copy of CLIENT patient demographic <br />data, a listing of all open accounts and a listing of all future scheduled patient <br />appointments within thirty (30) days after CLIENT’s written request; and (ii) <br />explore options for providing patient-specific EMR data to assist with CLIENT <br />transition to another EMR solution. UNCHCS does not guarantee that the data <br />extracted from the EMR System will be compatible with or suitable for use in <br />CLIENT ’s alternative EMR solution, and shall have no obligation to reformat or <br />restructure such data in a manner that exceeds the standard data export capabilities <br />and options provided in the EMR System. The return of data by UNCHCS under <br />subpart (i) shall be provided at no charge. Any resources dedicated by UNCHCS <br />and/or Epic personnel to data transfer, migration and conversion beyond that <br />specified in subpart (i) will be billed to and payable by CLIENT, at UNCHCS’s and <br />Epic’s then-current rates. <br />7.6 Effect of Termination. Upon the expiration or termination of this Agreement for any <br />reason, subject to the transition and wind-down (if any) under Section 7.4 above: <br />(a) UNCHCS shall cease providing the Services; (b) CLIENT’s right and license to <br />access and use the EMR System shall automatically terminate; (c) CLIENT shall <br />discontinue use of the EMR System, promptly (within 5 days) uninstall and remove <br />any remnants of the EMR System and documentation from its computers, network <br />and systems, and destroy (or return to UNCHCS) all tangible copies of the EMR <br />System and documentation in its possession (though CLIENT shall continue to have <br />access to Client’s patient records); (d) CLIENT shall pay all amounts due and <br />owing to UNCHCS through the date of expiration or termination; and (e) each party <br />shall perform and abide by its surviving obligations under this Agreement. Unless <br />otherwise expressly agreed to in writing by the parties, the expiration or termination <br />of this Agreement shall not relieve either party of its obligations and liabilities <br />incurred prior to such expiration or termination, including without limitation <br />CLIENT’s obligation to pay amounts due and owing for the EMR System and the <br />Services. <br />7.7 Survival. Termination shall not affect obligations that accrued prior to the effective <br />date of termination. The obligations of the parties under Sections 4, 6, 7, 8, 9, 10, <br />11, 12 and 14, and any other provisions of this Agreement which by their terms or <br />12
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