Agenda 8-c - Schools Adequate Public Facilities Ordinance (SAPFO) – Receipt and Transmittal of 2018 Annual Technical Advisory Committee Report

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ADDITIONAL NOTE: Charter and private schools are not included as part of the SAPFO Annual Report and, as a result, their membership and capacity numbers are not monitored or included in future projections. SAPFO projections are used for projecting only public school capacity needs. However, the SAPFO Technical Advisory Committee does monitor charter and private schools and their effect on student enrollment in both school districts. Charter and private schools numbers are not collected for SAPFO purposes; however, impacts due to enrollment at these schools are accounted for in SAPFO process with the annual reporting of student membership and growth rates contained in the 10-year student projections. BACKGROUND: 1. Annual Report Each year, since 2004, the SAPFOTAC Report is updated to reflect actual changing conditions of student membership and school capacity. This information is analyzed and used to project future school construction needs based on adopted level of service standards. There are two steps to the full report. The first part (Student Membership and Capacity) is certified in the fall and then this full report, in the following spring, is to keep the SAPFO system calibrated. At the December 12, 2017 Board of County Commissioners meeting, the Board approved the November 15, 2017 actual membership and capacity numbers (i.e. first part) for both Orange County Schools (OCS) and Chapel Hill-Carrboro City Schools (CHCCS). A draft of the full annual SAPFOTAC Report is complete and has been reviewed by the SAPFOTAC members. 2. SAPFOTAC The SAPFOTAC, comprised of representatives of both school systems, the Planning Directors of the County and Towns, and County Finance staff, is tasked to produce an annual report for the governing boards of each SAPFO partner outlining changes in actual membership, capacity, student projections, and their collective impacts on the Capital Investment Plan (CIP) and the future issuance of Certificates of Adequate Public Schools (CAPS). Orange County’s Planning Staff compiles the report, holds a meeting discussing the various aspects, and then prepares a draft report, which is reviewed by the SAPFO Technical Advisory Committee. 3. Membership Data CHCCS total increased from the previous year: 124 students (45) Elementary School 4 Middle School 165 High School OCS total decreased from the previous year: 105 students (110) Elementary School 6 Middle School (1) High School ( ) denotes decrease 4. Capacity Data The State of North Carolina passed legislation in 2017 resulting in a decrease in class size averages from 1:21 to 1:20 for kindergarten to third grade for the 2017-2018 school year. As a result, both school districts experienced a decrease in capacity at the elementary school level this school year. Changes in class size averages resulted in a loss of 165 seats for CHCCS and 333 seats for OCS. OCS experienced a greater loss in capacity due to the adjusting of average class sizes this school year in order to prepare 2