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Approved 12/3/14 6 269 Perdita Holtz: For a consensus that says this flowchart captures the discussion at last month’s Planning Board 270 meeting. 271 272 Laura Nicholson: I like the flowchart and I think it does capture what we have been talking about. When you get to 273 the last bubble it gets wordy. It says Planning Board members would be encouraged to attend, could we say 274 expected to attend so it sounds more like we care about being there. 275 276 Lisa Stuckey: In the description of the Planning Board’s responsibilities and what people see when they are thinking 277 about applying to the Planning Board, it doesn’t mention the quarterly public hearings, it mentions only the monthly 278 meetings. 279 280 Laura Nicholson: I agree. If it is in there as an expectation then the idea is that you should know that upfront. 281 282 Lisa Stuckey: Now there is a quarterly public hearing, people have been making comments at our meeting, the 283 process hasn’t been explained to them, we are expanding the number of times a person can comment from only the 284 quarterly public hearing to our meeting in a more formalized way, the public hearing, they have another chance to 285 speak. We are expanding the number of times people can speak; do you think it will slow the process? 286 287 Perdita Holtz: On controversial items, possibly. 288 289 Buddy Hartley: I like the setup. It does do what we have talked about for years. 290 291 Lisa Stuckey: Is there a consensus? 292 293 Lydia Wegman: People need to understand if the BOCC makes a decision that night, it is over. People need to 294 understand upfront that is a possibility. 295 296 Tony Blake: I agree with the caveat that if you are changing zoning there should be a public information meeting. 297 298 Perdita Holtz: That would make the process longer. 299 300 Lisa Stuckey: In the letter that goes out, notifying the people of the Planning Board meeting, there could be a note of 301 encouragement that if you have questions or concerns, attend and make your feelings known. 302 303 Laura Nicholson: At the bottom bubble, it says the public hearing will be closed at the conclusion of the hearing and 304 written comments will no longer be made. You say hearing a lot and you are talking about written comments would 305 no longer be required, you might want to say solely written comments wouldn’t be required. 306 307 Perdita Holtz: This flowchart is for people who are somewhat familiar with the process, so they can make decisions 308 about changes from the existing process, it’s not to be distributed to lay people who know nothing about how the 309 process works. 310 311 Andrea Rohrbacher: From my experience, no matter how hard you try, you will have someone who says I didn’t 312 know. 313 314 Perdita Holtz: Moving on to the quasi-judicial process. Reviewed abstract. Three questions that may frame the 315 discussion. One, do you think the Planning Board should make recommendation on quasi-judicial. Two, if you 316 decide you want to continue to make a recommendation, when would that occur? Three, if the Planning Board is no 317 longer attending the public hearings as an official board, what would the Planning Board meeting be? 318 319 Paul Guthrie: Does the BOCC feel they need a buffer? 320 321 Perdita Holtz: I don’t know what the BOCC feels. 322