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Approved 11/5/14 8 deal with that issue without tearing up the relationship of what a citizen advisory board is to the elected leaders of this 378 County. I think we should think in that line as we work on the process. 379 380 Pete Hallenbeck: I agree we need to find a way to get people there but we need to find a way to do it that doesn’t 381 penalize people who come to a meeting if we don’t have enough people there. That might be the best way to put it. 382 383 Laura Nicholson: I have a lot of comments, in light of the timeline that we were given to consider this I wonder if we 384 can’t divide it. It seems like there are a few things that are easy and specific and there are a few things that are really 385 squishy so if could just get through some of the specifics. In regard to the quorum, I obviously haven’t been here 386 long enough to understand why the quorum was ever an issue but it just seems like a communication thing. If we’ve 387 made it clear that you are supposed to be at as many monthly meetings and you can and be at the quarterly public 388 hearing, and are given insufficient notice, and we double check to make sure there’s enough people there, I don’t 389 see it as an issue. I think it is a little insane to do this whole roundabout to change this whole process that seems 390 important because we can’t get our act together internally and I think it could be fixed internally so it doesn’t have to 391 be this whole big process. And the frequency of public hearings, I don’t know if that is something that is really 392 specific and easy to figure out or not but I’m just curious if we couldn’t just divide it. So talk about a few things we 393 can iron out tonight and a few things we go back and ask for more time to figure out. 394 395 Pete Hallenbeck: Again, it strikes me how to get people there because I think there’s agreement that’s really 396 important but if we make mistakes and people can’t show up for whatever reason, how do you keep that from 397 throwing everything off track? We do serve at the pleasure of the Commissioners so they could certainly come up 398 with some club and stick approach to make everybody come to the meetings but I would leave that decision to them. 399 400 Bryant Warren: Reading this I’m a little concerned with, I feel like it is on the step of dissolving the Planning Board 401 and just going straight to the County Commissioners. I’ll apologize I did miss the public hearing last month, I got my 402 days mixed up and thought it was the next night. But it is very seldom that I’ll miss a public hearing or a meeting. I 403 will make sure I’m here and I don’t understand how the Planning Board can make a recommendation to the BOCC 404 before the public hearing is being held because I really think they need to be involved in the public hearing in order to 405 make an adequate recommendation to the BOCC. I think we can do something, I only been on the Board for a 406 couple of months now so I don’t know what went on in the past regarding the quorums. I do feel like if you’re a 407 member of the Planning Board then it is your obligation to make sure you attend the meetings. I think what we need 408 to do is stress that we need to keep things the way they are, continue the public hearing, continue with the Planning 409 Board playing a very big role in it so they can make the recommendations they need to, because evidentially, if they 410 don’t, then you might as well dissolve the Planning Board and not even have it. That’s my recommendation. 411 412 Pete Hallenbeck: One challenge that came out of this whole discussion that hit me was during the quarterly public 413 hearing, I referred to citizens that want to go to the top they want to go to the decision makers and sometimes it’s 414 hard to get citizens to come to an advisory board, they want to talk to the Commissioners. Part of the reason for 415 making sure that this notification process tells people about the Planning Board is to give them more opportunities for 416 input. The before and after comes down to what Craig has up on the board. We have a public hearing then Planning 417 Board then BOCC action. I think that’s good I think that’s critical and I think the Planning Board has to get input so 418 they can make the recommendation to the Commissioners. When I talk about having a Planning Board meeting after 419 what I am talking about is once the Board of County Commissioners has made decision, I don’t think there is any role 420 for further input from the Planning Board. I do think it’s critical and would even say they shouldn’t make a decision 421 before the Planning Board has had an opportunity to make a recommendation. Any time the Commissioners have 422 the option of doing it and just saying wow, this is just too much to handle all this input, they can kick it back to the 423 Planning Board and we can talk it over and it will come up at the next meeting, they have that option. So, yes if the 424 impression that the Planning Board is somehow being diminished in its role, no I don’t want that. I do want to make 425 sure we don’t hold up the citizens that show up and I’d like to find a way to encourage citizens to come to the 426 Planning Board to get their concerns known earlier. Part of that is what I’m talking about in here about the Planning 427 Board meeting with the public if the public could come to these meetings, it is a bit of a dry run. The other thing that 428 came up in that meeting is another problem we’ve always had which is would that we had a crystal ball to predict the 429 no-brainers from the ones that are going to be controversial. If we can get citizens to come to the Planning Board 430