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APPROVED 11/8/2012, AMENDED 11/5/2015 <br /> <br />board meetings. The regular meeting agenda and materials shall be <br />distributed at least seven (7) calendar days before the regular meeting <br /> <br />C. Date, Time, and Location of Regular Meetings <br />1. Regular Meetings of the Planning Board shall be held on the first <br />Wednesday of each month. The start time and location of the meeting <br />shall be included on the agenda and shall typically be 7:00 p.m. at the <br />Orange County West Campus Office Building located at 131 West <br />Margaret Lane, Hillsborough. The Planning Board Chair, in <br />consultation with staff, shall have the authority to change the start time <br />and location of a regular meeting to meet any special circumstances, <br />provided the information is included on the distributed agenda. <br />D. Notice of Meetings <br />1. Notice of regular Planning Board meetings and agendas shall be made <br />available to all members and interested parties, and to any person who <br />requests such notice, at least seven (7) days in advance of the <br />meeting by e-mail and by posting on the Orange County government <br />website. <br />2. Notice of public hearings shall conform to the notice requirements of <br />Section 2.3.6 and/or 2.8.7, as applicable, of the Orange County Unified <br />Development Ordinance. <br />3. Agenda materials for public hearings shall be distributed to Planning <br />Board members and posted on the Orange County government <br />website for interested parties a minimum of ten (10) calendar days <br />prior to the public hearing. <br /> <br />E. Quarterly Public Hearings <br />1. Planning Board members shall be are expected encouraged to attend the <br />quarterly public hearings held by the Board of County Commissioners for <br />items the Planning Board has reviewed. The dates of said hearings are <br />established each calendar year by the Board of County Commissioners. <br />2. Failure to attend at least two quarterly public hearings per calendar year <br />may result in removal from the Planning Board, as detailed in Section III.H <br />of the Orange County Board of County Commissioners Advisory Board <br />Policy. <br /> <br />F. Neighborhood Information Meetings <br />1. Planning Board members shall be encouraged to attend Neighborhood <br />Information Meetings (NIMs) for Class A Special Use Permits and <br />Conditional Zoning Districts. At-Large members and members <br />representing the Township in which a particular development project is <br />proposed are specifically encouraged to attend the NIM. <br />2. Planning Department staff shall keep Planning Board members informed <br /> 39