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28 amendment item is up for a vote tonight. Additionally, Mr. Benedict went over updated Rules of Procedure for the 1448 Planning Board. In the Rules of Procedure outline, there is reference to quarterly public hearings and attendance at 1449 quarterly public hearings. He asked for the Board’s input into this topic tonight and that the issue be considered for a 1450 vote at the Planning Board’s meeting next month. He reiterated that the primary topic of the discussion tonight is still 1451 the proposed ordinance change. In regards to quarterly public hearings in the Planning Board’s Rules of Procedure, 1452 Staff recommends that Planning Board members now be expected to attend BOCC meetings that related to Planning 1453 Board responsibilities. Does that mean that members need to attend all of the meetings? No, it does not. There is 1454 also a line in this section that says failure to attend quarterly public hearings could result in removal from the Board, 1455 but since there will be more meetings, what would be the recommended change here, since there are more public 1456 hearings than before? He looked to members for guidance. How many minimum BOCC meetings would members 1457 like attend a year? There does not have to be as much language emphasizing mandatory attendance. The point is 1458 that there be some mechanism so that members do not divest themselves of ever attending a public hearing with the 1459 BOCC. 1460 1461 Lydia Wegman asked if this only references government-initiated amendments to the UDO. For example, Board 1462 members would not have to attend a meeting on Settler’s Point. 1463 1464 Craig Benedict responded that Settler’s Point would be included (a so-called “developer-initiated” application) along 1465 with government-initiated amendments. 1466 1467 Lydia Wegman replied that the language in agenda item talks only about government-initiated amendments to the 1468 UDO. 1469 1470 Tony Blake said that he read the language to mean that every topic was government-initiated. 1471 1472 Lydia Wegman said that she does not read it that way. To her, government-initiated means items coming from the 1473 BOCC or the Planning Department. 1474 1475 Ashley Moncado said that the Planning Board could make a recommendation to the BOCC on government-initiated 1476 text amendments. This is a government-initiated text amendment. The agenda item is geared towards the Board 1477 making a recommendation on the government-initiated amendment but it will relate to public hearings for all items 1478 that normally come to you at a quarterly public hearing. 1479 1480 Lydia Wegman said that she wants to think further about numbers at meetings to attend. She said that she would like 1481 to discuss the topic at the November Planning Board meeting. 1482 1483 Ashley Moncado said that a preliminary discussion tonight would help this item stay on track so that it can go along 1484 with the discussions at the November quarterly public hearing. She asked what members would recommend. For 1485 example, is 50 percent attendance at public meetings acceptable to members? Staff is looking for a better 1486 understanding of what the Board would recommend. 1487 1488 Craig Benedict reiterated that this item will not be voted on tonight. 1489 1490 Paul Guthrie commented that he understands the intent of the proposal but the language is troubling to him. He said 1491 that he has had to be absent from many meetings over the years, not because he did not want to be present, but 1492 because of medical issues which made it physically impossible for him to attend. He suggested that if a requirement 1493 is made for attendance, it needs to be flexible or it will have a negative effect on certain members. 1494 1495 Craig Benedict said that the measure would certainly be flexible. He said that the way the system is set-up now is 1496 that there is a mini-public hearing, like tonight. Staff expects community input at this meeting, at the BOCC meeting, 1497 at neighborhood meetings, all of which the Planning Board can attend. He thinks that the new process of tonight’s 1498 meeting is giving more opportunities for input, especially with the separation of legislative items and members of the 1499 public can talk at multiple times, which was not part of the process before. The point is to provide flexibility to the 1500 32