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DocuSign Envelope ID: 2D970A62 -10C1- 4949 - 9224- E9F2ADB7D568 <br />• Please use WGS 1984 Web Mercator (auxiliary sphere) - this is the projection used at OSA, <br />but we will also accept NAD 1983 North Carolina State Plane (Feet) or NAD 1927 UTM <br />Zones 16, 17 or 18 (site form still requires UTMs). <br />• Zip GIS data into one file for transmission. For example, whether you are submitting one <br />shapefile or three shapefiles, there should be one zipped file submitted. Zipping shapefiles <br />ensures that all associated files (.prj, Abf, .shp, etc.) are included. Tables and maps do not <br />have to be zipped with GIS data. <br />• Sites should be grouped into one shapefile of like feature type (e.g. sites recorded as polygons <br />should be merged into one shapefile; sites recorded as points in another). This limits the <br />amount of processing needed on our end. <br />• Please do not merge dissimilar data (e.g. APEs with sites). <br />• Please distinguish the site by including the temporary site number in the attribute table. <br />Additionally, include at a minimum these fields in the attribute table: State Site number (if <br />known; e.g., a revisited site), Site Type (historic, prehistoric, or both) and recommended <br />NRHP status (if known at the time of site request). <br />• If you are emailing your request you may attach the zip file in your email. Note, some email <br />providers may not allow .zip files as attachments. If this is the case, rename the file extension <br />by adding "_rename ". Example: "sites.zip" becomes "sites.zip_ rename ". To unzip the file, the <br />"_rename" is removed prior to extraction. <br />• In addition to GIS data, we request submitting an overview map of sites that need state site <br />numbers assigned. This helps to ensure that sites are accurately plotted when they imported <br />into our GIS. <br />If you have questions concerning submitting GIS data, please contact GIS Specialist Sam Franklin <br />(samuel.franklin @ncdcr.gov or 919/807 - 6563). <br />WHICH FORM TO USE. <br />Currently there are two forms used by the Office of State Archaeology for the recording of site <br />information. The forms and their intended applications are listed below: <br />Form VIII. This is a general - purpose form designed to record detailed site information for primary <br />management and planning purposes. Form VIII should be used under the following conditions: <br />a) To record all previously unrecorded historic and prehistoric archaeological sites. <br />b) To record all site revisits or updates. Instances that fall into this category include but are not <br />limited to subsurface testing and excavation at the site. <br />Cemetery Form. Designed to stand alone, the Cemetery Form is used to record all historic cemeteries that have <br />been abandoned (without interment) for a minimum of 15 years. If the cemetery occurs in connection with a <br />historic site complex or a prehistoric site, then Site Form VIII should be completed as well. <br />FILLING OUT THE FORMS. <br />When filling out either Form VIII or the Cemetery Form, it imperative that the information entered <br />OSA Site Form Handbook Version VII, Page 2 <br />