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DocuSign Envelope ID: 2D970A62 -10C1- 4949 - 9224- E9F2ADB7D568 <br />The North Carolina Office of State Archaeology (OSA) has developed forms for recording historic <br />and prehistoric archaeological sites. The forms provide a standardized method for recording site information <br />in a format suitable for digital access and management. This guide outlines the basic procedures for <br />recording archaeological sites with these forms by professional archaeologists operating through cultural <br />resource management or academic research programs. In the following sections instructions are given for <br />how to request permanent site numbers and how to fill out the appropriate forms. <br />REQUESTING PERMANENT NUMBERS. <br />Permanent numbers must be requested and assigned prior to submitting any archaeological site forms to the <br />OSA. All requests should be in the format specified in the following paragraphs. <br />Please make requests for site and /or accession numbers by email to Site Registrar Susan Myers <br />(susan.myers @ncdcr.gov). If you have questions about your request you may email them or call 919/807- <br />6556. Do not send partially completed site forms as a means of making your requests. This will not speed <br />the response. You are responsible for submitting the completed site form(s) with site and accession numbers <br />filled in as appropriate. <br />When requesting state site numbers from the OSA please provide <br />■ Your project or temporary site number for each site <br />■ What county each site is in <br />■ Site type - -the time period(s) represented by each site prehistoric, historic, or both (you may <br />be more specific about time periods — Middle Archaic, e.g. —but that is not necessary) <br />■ The name(s) of the quad(s) on which each site is located <br />■ The UTMs and datum for each site <br />■ Whether you would like an accession number assigned. If you are requesting these for some <br />but not all, please indicate (e.g. with a cemetery you would not typically be requesting an <br />accession number, but might be for the rest of the project's sites) <br />■ You may also indicate your recommended National Register of Historic Places (NRHP) status <br />per site, but this is optional <br />■ A map or maps — topographic type clearly marked with the map's name, county in which it's <br />located, and labeled site location. If all sites legibly Et on one map one is fine for all. <br />It may be helpful to provide the above information in table format, such as an Excel spreadsheet, though this <br />is optional. The information simply needs to be in the body of the request. <br />While we will accept maps showing points or polygons, it is our preference that shapefiles be submitted <br />when requesting site numbers. This eases the mechanics of the site assignment process, ensuring the most <br />accurate plotting for the sites. We prefer shapefiles submitted as polygons, however small, but accept points. <br />If you choose to submit shapefiles we do not require submission of UTMs provided you included a map. <br />Please review the following section carefully for how to best submit GIS data when requesting site numbers. <br />Submitting GIS Data. When requesting permanent state site numbers, we recommend submitting GIS data <br />for all sites. To reduce the errors in location accuracy we prefer receiving boundaries (i.e. polygons) of <br />archaeological sites, surveyed areas and /or Areas of Potential Effect (APE). <br />OSA Site Form Handbook Version VII, Page 1 <br />