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FINANCE AND ADMINISTRATIVE SERVICES 200 South Cameron Street Phone (919) 245-2151 Post Office Box 8181 Fax (919) 644-3324 Hillsborough, North Carolina 27278 Email: acoleman@orangecountync.gov To: Orange County Advisory Board Groups From: Allen Coleman, Budget and Administrative Coordinator Date: February 16, 2018 Re: FY 2018-19 Outside Agency Funding Application - Evaluation Process Thank you for your participation in this year’s Outside Agency funding evaluation process. Your feedback is critical in assessing program performance, potential success and making funding recommendations. This memo provides background information and guidelines to aid Advisory Board evaluation of FY 2018-19 funding requests. Advisory Board members should carefully review these procedures and selection criteria prior to application review. Please email application scorecards and written feedback, in MS Excel format, by Thursday, March 29, 2018 to acoleman@orangecountync.gov. I. FUNDING PROCESS OVERVIEW Application Process: On November 7, 2017, Orange County, in collaboration with the Towns of Carrboro and Chapel Hill, opened the FY 2018-19 funding process, with a deadline of January 23, 2018. This year all three jurisdictions used the same funding application. In total, 59 agencies submitted funding requests totaling $1,828,491, an increase of $474,090 above the current year’s appropriation. Advisory Board Evaluation: Eleven Advisory Boards and Committees review funding applications, for program content and viability, in February and March. While funding recommendations (i.e. dollar amounts) are not provided, the groups can share whether they think a group should or should not receive funding. Finance and Administrative Services reviews the supplemental documentation and prior agency performance, for currently funded agencies. County Manager Evaluation and Recommendation: In February and March, the County Manager along with the appropriate county staff will meet with each of the Outside Agencies to discuss the submitted funding application. The County Manager, reviews Advisory Board feedback and consults with the Department Directors prior to making the final recommendations. Funding recommendations are included in the Manager’s Recommended Operating Budget, published in May. Board of County Commissioner’s (BOCC) Decision: Two Budget Public Hearings, in May, provide direct engagement opportunities for outside agency staff and supporters. The BOCC will also discuss funding, during a May Budget Work Session. Final funding decisions will be included in the FY 2018-19 Approved Operating Budget, adopted in late June.