Agenda - 12-13-2005-9c - Laserfiche WebLink

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2 In addition to the much needed quality storage space, the County will utilize the building to address critical office space needs as well. Emergency Management's Administrative Division, the Information Systems Department and the Economic Development Commission (EDC) will occupy the building. The move by the EDC will address critical space needs cited by the Board of Elections at its current location. Some modifications to the facility will be necessary in order, to accommodate multiple departments. An elevator will be considered to better meet ADA requirements. The Board is requested to authorize the Manager to enter into a contract with Corley Redfoot Zack to provide the minimal design work that will be required to create separate departmental space and to design the elevator installation. FINANCIAL IMPACT: The total purchase price is $1,735,000, with Fifty Thousand Dollars ($50,000) of the purchase price of the facility and the personal property to be paid to the owner at closing and the remaining $1,685,000 financed by the owner, at 5% over a ten -year period. Projected annual debt service payments would be in the neighborhood of $250,000 and will fit within the parameters of the County's Debt Management Policy. The Board approved an allocation of $200,000 from the 2004 2/3 Net Debt Reduction Bonds to fund upfit costs, including the installation of an elevator. Budget staff will bring a corresponding capital project ordinance to the Board at its next meeting. RECOMMENDATION(S): The Manager recommends that the Board: • Approve the terms of a contract to purchase the land, building and related personal property at 510 Meadowland Drive, Hillsborough for a sum of $1,735,000, $50,000 of which to be paid at closing and $1,685,000 to be owner financed for a period of 10 -years at a 5% interest rate, the purchase contingent upon approval of the Local Government Commission; and • Authorize the Manager, County Attorney and Finance Director to execute documents incident to the purchase and consistent with the terms cited herein; and • Authorize the Finance Director to submit application to the LGC for approval of the acquisition; and • Establish January 24, 2006 as the date for Public Hearing of the acquisition and instruct the Clerk to notice as appropriate; and • Exempt this project from the qualification -based selection process for architect services as allowed by GG 143 -64.32 and authorize the Manager to negotiate and sign a contract for services between the County and Corley Redfoot Zack to provide services as cited in this abstract.