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D R A F T 5 217 Perdita Holtz: We were kind of looking at it as the Planning Board meeting would be the prelude to the public 218 hearing. 219 220 Tony Blake: They are involved by the applicant. You are making the distinction that these are not text amendments. 221 The Neighborhood Information Meeting is more important for something like this that is not a text amendment than a 222 Special Use Permit. 223 224 Perdita Holtz: The whole point of having the Neighborhood Information Meeting for the Special Use Permit is so 225 people can understand that is a very special process and that you will have to hire experts to represent you. 226 227 Tony Blake: A concrete example is the Mountains to Sea Trail. I would think that sort of process would be valuable 228 there. 229 230 Perdita Holtz: I think that DEAPR is holding meetings on the Mountains to Sea Trail. 231 232 Tony Blake: I am getting pounded by this new gas pipeline. 233 234 Michael Harvey: The BOA held a public hearing on the gas line proposal which was advertised and notifications 235 were sent. We were on tenuous ground as to whether the hearing was required but we had the hearing and went 236 through the process. 237 238 Bonnie Hammersley: I met with PSNC’s representatives with the Chair and Vice Chair and how we can inform 239 people better about those issues. 240 241 Paul Guthrie: Having managed the acquisition of trails for snow mobiles and hiking, etc. in Wisconsin I can tell you 242 that it would be good to keep a master file of all communications that come in whether the are timely or not for 243 information. 244 245 Lisa Stuckey: Going back to the discussion of the suggestion to change our process, if it’s related to the change, 246 now is the time. Perdita, do you need a vote or consensus? 247 248 Perdita Holtz: For a consensus that says this flowchart captures the discussion at last month’s Planning Board 249 meeting. 250 251 Laura Nicholson: I like the flowchart and I think it does capture what we have been talking about. When you get to 252 the last bubble it gets wordy. It says Planning Board members would be encouraged to attend, could we say 253 expected to attend so it sounds more like we care about being there. 254 255 Lisa Stuckey: In the description of the Planning Board’s responsibilities and what people see when they are thinking 256 about applying to the Planning Board, it doesn’t mention the quarterly public hearings, it mentions only the monthly 257 meetings. 258 259 Laura Nicholson: I agree. If it is in there as an expectation then the idea is that you should know that upfront. 260 261 Lisa Stuckey: Now there is a quarterly public hearing, people have been making comments at our meeting, the 262 process hasn’t been explained to them, we are expanding the number of times a person can comment from only the 263 quarterly public hearing to our meeting in a more formalized way, the public hearing, they have another chance to 264 speak. We are expanding the number of times people can speak; do you think it will slow the process? 265 266 Perdita Holtz: On controversial items, possibly. 267 268 Buddy Hartley: I like the setup. It does do what we have talked about for years. 269 270 9