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D R A F T 4 Perdita Holtz: It is on video and eventually minutes are done by the County Clerk’s office but they are not done 163 within two days. It usually takes a couple of weeks at least. 164 165 Lydia Wegman: The Planning Board meeting would occur first. Most of the public will probably blow off the Planning 166 Board meeting. If they come to the BOCC and make a presentation that the Planning Board didn’t see or consider, 167 how will the BOCC know they are seeing something the Planning Board didn’t see that might be significant and 168 change the recommendation? 169 170 Perdita Holtz: There would be a report that tells the BOCC who spoke at the Planning Board meeting. Also, staff 171 could let the BOCC know if something significant is being raised at the public hearing that wasn’t at the Planning 172 Board meeting. Then the BOCC could decide if it should go back to the Planning Board. 173 174 Paul Guthrie: Worst case scenario, would it be possible for this Planning Board de nova after that decision to say we 175 didn’t hear any of that? 176 177 Perdita Holtz: That would depend on if the BOCC made a decision the night of the hearing or not. 178 179 Paul Guthrie: There are 99 times out of 100 you would never have a problem but it is that one time it could be sticky. 180 181 Lydia Wegman: It says the public hearing will be closed at the conclusion and written comments would no longer be 182 required for making comments after the hearing. If the public hearing is closed, what would be the forum for making 183 comments? 184 185 Perdita Holtz: On a legislative items, anybody can comment anytime. The current process is that the public hearing 186 is left open for written comments. 187 188 Lydia Wegman: It the public hearing is closed then what does it mean to submit comments in any form? 189 190 Perdita Holtz: For legislative items, the public hearing is a statutory requirement that you hold a public hearing but 191 you can receive comments before and after that formal hearing. 192 193 Lydia Wegman: If the BOCC has already made the decision, there is no opportunity for anyone to make comments. 194 195 Perdita Holtz: They should comment before the public hearing at the Planning Board or at the public hearing. 196 197 Lydia Wegman: What is the purpose of having this additional opportunity for comment after the public hearing is 198 closed. 199 200 Perdita Holtz: There isn’t an additional opportunity via statutes, people can continue to comment. It is not like a 201 quasi-judicial process. 202 203 Craig Benedict: In the three cases the BOCC can decide, if they defer their decision, any input that comes from the 204 citizens can still be considered. If it gets referred back to the Planning Board, the citizen can still provide comment. 205 The only case it would not work is if the BOCC heard everything they thought they needed to decide that night. 206 207 Tony Blake: Where along this process line is the community information meeting? 208 209 Perdita Holtz: The information meeting 45 days ahead of time is associated with Special Use Permit applications 210 which are not legislative but are quasi-judicial. 211 212 Michael Harvey: Neighborhood meetings are also for major subdivision and fire stations. 213 214 Tony Blake: That is a localized place to make comments and the Planning Board rep should be notified and invited 215 to that meeting. This seems to cry out for a Neighborhood Information Meeting. 216 8