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D R A F T 9 James Bryan: Anytime that staff sends anything to the BOCC it is called a work product and under the public records 433 of law that is available. If it is quasi-judicial, staff isn’t supposed to be talking to the Board about the particular 434 question at hand. You deal with it by divulging the communication at the hearing so everyone knows. 435 436 Paul Guthrie: The recommendation of staff to the BOCC has to be done as a witness format? 437 438 James Bryan: Yes. Again, the statutes aren’t the best in the world. The conventional thinking is that you have a 439 board that acts as judges and anyone there has to be a party to it. 440 441 Maxecine Mitchell: My understanding from what I’ve heard, legally we really have no say but we can put information 442 out that would make the BOCC look more in depth at what they are presented. I am ok to say if the Planning Board 443 makes the recommendation. I guess I would go with before. If the Planning Board continues to make 444 recommendations, we don’t really need to be at the public hearing meeting. 445 446 Bryant Warren: If we get the information from the informational meeting, we make recommendations to staff and 447 they can give it to them. I don’t see the need for us to be at the public hearing. 448 449 Andrea Rohrbacher: For question one, I would say, yes, we still should make a recommendation and for question 450 two it should be before the public hearing and attendance at the official meeting where all the testimony is being 451 presented would be optional for the Planning Board. 452 453 Paul Guthrie: On one hand, I think one of the positive roles of this Board is that it can begin to articulate the 454 sentiment of both itself and people it deals with on issues of public concern. On the other hand, the way this system 455 is set up the way we have been talking about, the only way we can do it is at a very early stages of the process or 456 outside the confines of this Board and this Board’s responsibility. I don’t think that helps the public decision process 457 at all. I have great problems with the recommendation but I am not sure there is anything else to do. 458 459 Buddy Hartley: In the process where we haven’t got to the public hearing yet, we would have seen the application, 460 correct? 461 462 Perdita Holtz: You normally don’t see the application until it goes out in the quarterly public hearing materials now. 463 We are 99.99% sure we are adding the neighborhood informational meeting 45 days ahead of time. 464 465 Buddy Hartley: I think it is fine to make it before. Basically we see if everything meets the criteria and we make the 466 recommendation. 467 468 James Lea: Item one I would say I would say yes and item number two I would say before and item three I don’t 469 know. 470 471 Laura Nicholson: Yes on item one, before on item two, I just think we have a responsibility to our townships, the only 472 way we could influence or affect anything is before. 473 474 Tony Blake: We are not really making a recommendation but making a suggestion. I wouldn’t mind having the 475 opportunity of making a recommendation. I would also like to say that the Planning Board needs to know about this 476 stuff earlier in the process so that when someone puts a sign out there and we get a call from someone in the 477 community we don’t have to say we don’t know what you are talking about. 478 479 Perdita Holtz: One of the things we could institute as part of the neighborhood information process is to email you all 480 the notice that is going out to the public. 481 482 Tony Blake: Even some more background on the project. 483 484 Perdita Holtz: I think there will start being information on the website and we can provide a link. 485 486 13