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meeting where the Planning Board has a quorum versus requiring Planning Board members to attend and if you 753 have bad attendance then the Commissioners can do something about it, like say thank you for your service but 754 you’re not cutting it. We’re going to be there and we’re going to hear the public hearing input. The commissioners 755 certainly have the ability while we’re there, even if it’s not a joint meeting, to ask if there are any comments from the 756 Planning Board. It’s well within their purview so I just don’t see that dropping the official joint with a quorum 757 requirement, I don’t think that will change the process a whole lot. What it will do is not hold up a meeting where you 758 have 100 citizens there. 759 760 Craig Benedict: From what I’m hearing from the discussion, there seems to be somewhat of a role of the Board in a 761 differentiation between how they act on a legislative matter, where they can hear opinions left and right, they can 762 hear the community and they can see the site versus the quasi-judicial nature where your role is more structured. 763 Not that we are making any determinations tonight, but maybe when we do this interim report, maybe there are two 764 different processes that we follow for legislative matters versus a quasi-judicial and right now they’re clustered 765 together and maybe we should take a look at the role of the Board on a legislative matter and how we get input 766 versus a quasi-judicial matter follow a different tract. Does that sound reasonable? 767 768 Pete Hallenbeck: In general, what I’m hearing, and I realize there is variation everywhere, is everybody agrees there 769 is great value in having the Planning Board at the quarterly public hearing. The challenge is if you don’t have a 770 quorum, we don’t want that to derail anything. I am also hearing people are happy with this concept that the Planning 771 Board can take citizen input so we can get that sooner and hopefully that combined with the 45 days will just make 772 everything go better. Most of what we’ve been talking about is for the legislative processes which are 88% of the 773 time. The quasi-judicial is a different process and we need to work on knowing what our role is in that. That may be 774 something staff and the attorney can work on to educate us on that a little bit better but again 88% of the time it is 775 legislative and it would be great to also notify all Planning Board member of any neighborhood information meeting 776 that is going on so we have a chance to get out there and see what is going on. Those are the main points I’m 777 pulling out. Is there anything major anyone can think of? 778 779 Laura Nicholson: So, is the idea that we will have quorum and we’ll all just internally say we are going to be better 780 about getting quorum or was there some barrier that maybe some of us that are new don’t understand why we 781 couldn’t get a quorum before? 782 783 Pete Hallenbeck: My personal opinion is to drop the quorum requirement because we’ve blown it two or three times 784 and if we blow it one more time, it is just, it’s getting to the point it’s not excusable and that’s also based on the fact 785 that if we can just impress upon people how important it is to be there, it’s not clear what the quorum is doing and the 786 Commissioners can still ask Planning Board members who are present for comments and input. 787 788 Laura Nicholson: It’s just funny that you’re saying we need to make sure that we all know that it’s really important to 789 be there but it’s not a requirement. If it’s really important to be there it should be a requirement. 790 791 Pete Hallenbeck: It should but then when you don’t have it, we were lucky that we had only a 30 minute delay. What 792 would happen if you had a meeting and you didn’t have quorum and you tell all these people I’m sorry we just don’t 793 have the people, we’ll try this again in three months. 794 795 Laura Nicholson: I agree I just don’t see how we can’t have a quorum. 796 797 Lisa Stuckey: Why don’t we ask staff, what’s the problem? Do we know why people haven’t shown up? What’s 798 been the issue? 799 800 Perdita Holtz: I think it just depends on the personalities that you have on the Board. How seriously people take their 801 position. 802 803 Tina Love: There has never been a time when staff went to the meeting without a quorum. I have never left work at 804 the end of the day that staff didn’t have a quorum. If I haven’t heard from you, I get on the phone and I call you and I 805 keep on calling until I reach you, and I’m sorry about that, but we have to ensure there is a quorum. Then staff gets 806 33