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D R A F T 2 AGENDA ITEM 6: CHAIR COMMENTS 55 56 Pete Hallenbeck: I would like to mention that part of being on the Planning Board is attending the Quarterly Public 57 Hearings. We have had a few close calls. We need to be able to contact you in case we do not have a quorum. I 58 would like Michael to remind us of the ground rules. 59 60 Michael Harvey: The last Quarterly Public Hearing we began to review the Class A Special Use Permit application 61 for a solar facility off Mount Sinai Road. The hearing ran about four and one half hours when it was determined that 62 the BOCC wanted the applicant and the adjacent property owners who were expressing concern over the project to 63 submit additional information. They adjourned that public hearing until the September 8 regular quarterly public 64 hearing. That means the public hearing is still technically open. It has not been closed. Remember that special 65 use permits are reviewed in a quasi-judicial setting which means they are based on sworn testimony and material 66 evidence has been introduced into the records by those in favor or against by public application. There is a 67 prohibition in you engaging in communication meaning you should not talk to anyone about the project. It is 68 reasonable to ask myself or my staff for information that you need. 69 70 Craig Benedict: You are like the jury so that any information that is presented to you is what you base your 71 decision on. 72 73 Pete Hallenbeck: These meetings normally start and stop in one evening. 74 75 Tony Blake: Fortunately, this is the first quarterly public hearing I have missed. What is my position in the next 76 quarterly public hearing? 77 78 Craig Benedict: If you looked at all the evidence in the hearing, you could read the minutes and ask questions. 79 You had to attest that you have read everything that was in the documents to vote. 80 81 Pete Hallenbeck: Quasi-judicial means everyone gets sworn in and give evidence and you will have all the 82 evidence available to read so when you get to the next quarterly hearing, you will have the same as everyone else. 83 84 Craig Benedict: Our Unified Development Ordinance allows someone to provide written documents to the planning 85 board and they can read that script. The reason we ask for written documents is that when it comes back to the 86 BOCC, they see that specific information. 87 88 Buddy Hartley: For the Chair’s information, I was ready and on call if I needed to be there. 89 90 Michael Harvey: The question was asked if members are prohibited from visiting locations where special use 91 permits applications are being reviewed. My opinion is there is no technical prohibition on a member visiting the 92 site after the public hearing is held but you cannot engage, or allow yourself to be engaged in, conversation with 93 anyone. I believe that site visits can be helpful but if you have not done so, I would ask that you don’t. 94 95 Pete Hallenbeck: If you do see the site, you can’t say I saw the site and I think this. 96 97 98 AGENDA ITEM 7: MAJOR SUBDIVISION CONCEPT PLAN: To review and make a decision on an major subdivision 99 concept plan application seeking to sub-divide a 25.33 acre parcel of property into 14 single-100 family residential lots with 16.29 acres of common open space near the intersection of 101 Stroud’s Creek Road and NC Highway 57 in Hillsborough Township. 102 Presenter: Patrick Mallett, Planner II 103 104 Patrick Mallett: Presented a PowerPoint presentation and reviewed abstract. 105 106 James Carter: Where is that fence and will it remain there? 107 108 6