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Approved 12/8/2014 OC Board of Adjustment – 10/13/2014 Page 2 of 17 Debra Graham: Karen Barrows’ name is spelled incorrectly. I will correct that. Also, there are several places that 1 note a Matt Rhoads and then it is Matthew Rhoads but I will check into that and fix it on all the cases. 2 3 Larry Wright: Thank you for catching that. You are so good. 4 5 MOTION: Karen Barrows made a motion to accept the minutes with corrections. David Blankfard seconded. 6 VOTE: Unanimous 7 8 AGENDA ITEM 4: PUBLIC CHARGE 9 10 The Board of Adjustment pledges to the citizens of Orange County its respect. The Board asks its citizens to 11 conduct themselves in a respectful, courteous manner, both with the Board and with fellow citizens. At any 12 time should any member of the Board or any citizen fail to observe this public charge, the Chair will ask the 13 offending person to leave the meeting until that individual regains personal control. Should decorum fail to be 14 restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is 15 observed. All electronic devices such as cell phones, pagers, and computers should please be turned off or 16 set to silent/vibrate. 17 18 The Board of Adjustment is a quasi-judicial administrative body established in accordance with the provisions 19 of local regulations and State law to perform specified functions essential to the County’s planning program. 20 Action(s) taken by the board are based solely on competent, substantial, and material evidence presented 21 during a previously scheduled and advertised public hearing on a specific item. As detailed within Section 22 2.12.2 of the UDO the Board chair reserves the right to exclude evidence and testimony that is deemed: 23 ‘incompetent, irrelevant, immaterial, or unduly repetitious’ and therefore fails to reasonably address the issues 24 before the Board of Adjustment. While it should be noted there is no time limit on the presentation of 25 evidence, the Chair asks that the presentation of evidence be consistent with established policies, rules of 26 procedure, and acceptable levels of decorum to ensure a fair and equitable hearing for all parties. 27 28 AGENDA ITEM 5: QUASI-JUDICIAL MATERIALS 29 30 James Bryan: At our last meeting, we had a bunch of speakers and there were questions about whether the 31 speakers were competent to speak to what they were talking about. I have prepared a cheat sheet of common 32 objections to help us. I spoke with the chair and Michael about what is included in your packet. It is five forms 33 considered works in progress. I have had different versions of this in places. (Briefly described information). 34 35 Karen Barrows: When I was on the BOA, the Institute of Government at UNC offered a two-day seminar training for 36 Board of Adjustment members and it was vastly helpful. 37 38 Larry Wright: Isn’t it appropriate for members of the board when there is a witness speaking to ask about relevancy 39 and some of these things, hearsay, and repetition? As a chair, I invite board members to do that. Isn’t that 40 appropriate? 41 42 James Bryan: That will be fine. When you have some sort of opposition, that person might object but it’s within the 43 prerogative of the chair to question as well as the other board members. 44 45 Larry Wright: It looks like with this application tonight and looking at the requirements and formatting that we are 46 saving a little paper. Can we have some sheets replacing that like Attachment B for those who would want them? I 47 think I would benefit from something like this. Could we add a stack of those forms? 48 49 David Blankfard: Maybe have a stack of forms at the time of the meeting. 50