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Approved 1/11/2016 OC Board of Adjustment – 11/9/15 Page 2 of 48 limit on the presentation of evidence, the Chair asks that the presentation of evidence be consistent with established 1 policies, rules of procedure, and acceptable levels of decorum to ensure a fair and equitable hearing for all parties. 2 3 AGENDA ITEM 5: A-2-15 – Class B Special Use Permit application proposing the development of a retreat 4 center on an approximately 22 acre parcel of property off Morrow Mill Road (PIN 9729-5 50-7168): 6 7 In accordance with Section(s) 2.7 Special Uses, 5.2.1 Table of Permitted Uses, 5.3.2 Application of Use Standards – Special 8 Uses, and 5.7.4 Standards for Camp/Retreat Centers of the UDO. Ms. and Mr. Kara and Chris Brewer have submitted a Class B 9 Special Use Permit application seeking a permit to develop a retreat center on an approximately 22 acre parcel of property further 10 identified by Orange County Parcel Identification Number (PIN) 9729-50-7168. 11 The parcel, currently listed as being owned by Southeast Property Group LLC, is zoned Agricultural Residential (AR) and has 12 frontage along both Morrow Mill Road (SR 1958) and Millikan Road (SR 1959). There is no physical street address currently 13 assigned to this parcel (hereafter ‘the property’). 14 As detailed within the application the applicant wishes to develop a retreat center, called The Barn of Chapel Hill, allowing for the 15 holding of weddings, corporate retreats, and other similar special events within a 4200 square foot historic barn proposed to be 16 relocated onto the property. Development of the property will also include 150 parking spaces to accommodate event attendees, 17 outdoor parking lot lighting, and landscaping. The proposal calls for the main entrance, to be used by event attendees, off of 18 Morrow Mill Road with a secondary entrance of off Millikan Road to be used by staff, event organizers, and emergency service 19 personal. 20 21 Samantha Cabe: The next matter on the agenda is the review of Case A-2-15 a Class B Special Use Permit (SUP) Application 22 proposing the development of a retreat center on approximately 22 acre parcel of the property off Marrow Mill Road and the first 23 matter that needs to be addressed under that agenda item is my disclosure that I have a conflict in this matter that I have a 24 personal relationship with one of the neighbors who lives within a 500 foot radius of the proposed development so I will be 25 recusing myself from this hearing and will not be running the meeting. Do I need to do anything else? 26 27 James Bryan: Not if there is no objection. 28 29 Samantha Cabe: Is there any objection to that? Then I will turn the meeting over to our Vice-Chair Karen Barrows and I have 30 been advised that it is best for me not to remain present. 31 32 Samantha Cabe left meeting 33 34 Michael Harvey swore in the following individuals: 35 36 Elizabeth Hilborn Tim Smith Amanda Ekholm Michael Ekholm Joe D. Smith Doris Ray Clayton Lloyd Stephanie Bohling Brian Allen Judy Howard James Howard Sharon Campon Greta Carswell Vicki Boggs Rhett Maconeson Rene’ Quadt Samantha Segall Margaret Wilkman Alici Wilkman Chris Durham Richard Drake Janice Frantz Elman Frantz Windy Curtis Jim Curtis Noral Stewart Nancy Ogleslay Laura Stratfield John McCall Melanie Gerard Wallace Williams Bob Flynn Jenny Marion Wally Williams 37 Michael Harvey: I am Michael Harvey with the current planning division and I have been sworn. I want to do some 38 housekeeping items with you. You have a couple of things at your place, specifically to assist you in keeping track of witness 39 testimony, evidence, and information submitted for the record. I will call your attention to this sheet (Mr. Harvey held up a form) 40 this is here for your convenience. There is no mandated requirement that you use them. We just think that it might be beneficial. 41 Use of this form was recommended by the county attorney’s office a year ago and we found them to be invaluable so we put them 42