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MINUTES ITEM VI.A ORANGE COUNTY BOARD OF HEALTH August 23, 2001 Board of Health Minutes Transcription completed by V. Anne Miles 4 August 23, 2001 IRB approval and approved protocol would be necessary to participate in the study. Public health research is one of t he mission goals of the Health Department. Motion to conditionally approve the request to use Orange County Health Department for the HPV Study as a research site based on satisfaction of IRB approval and review of the protocol was made by Janet Southerland, seconded by Alan Rimer, and carried without dissent. C. Financial Report For the last three years, the Board has received financial information about twice a year, focused primarily around budget preparation. In order for the Board to have a more complete picture regarding the functioning of the department as a whole, it is proposed that quarterly financial reports be provided to the Board. A draft format for the Board to consider was presented at the meeting. Alan Rimer suggested the addition of a YTD percent of variance column, and that the Board only needed to be apprised of 40% – 50% variances. Board members discussed the concept but decided that quarterly financials reports would not be necessary. D. Use of Volunteers in Health Department This item was to be placed on the agenda at the June meeting, however, due to time constraints for other business, this was unable to be discussed. Martha Stucker reported that the Health Department has used volunteers in recent years in the following roles: translators during the rubella response, outreach workers in door-to- door distribution of flyers, nurses during communicable disease incidents, and “multi- purpose” roles at health and community fairs. Volunteers are not covered under the county’s general liability policies, except for personal injury at county sponsored events or facilities. The Board endorsed the concept of volunteer use by the Health Department and that a plan be developed to optimize the benefits of such a program. It was suggested that a volunteer should be designated as volunteer coordinator and that a description of job duties should be written. The Board also agreed that an orientation program for all volunteers would be beneficial. Motion to further promote and organize the role and use of volunteers in the Health Department following the discussed guidelines was made by Janet Southerland, seconded by Alan Rimer, and carried without dissent. E. Work Session Date and Agenda The Board has traditionally met for two one-half day work sessions each year. During these sessions, the Board works intensively on a few topics of concern and/or receives specific education on an upcoming topic of concern or interest. The original session scheduled for September 14 has become problematic due t o scheduling conflicts. Alternate Fridays have been proposed but have only three or four