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MINUTES ORANGE COUNTY BOARD OF HEALTH January 25, 2001 Board of Health Minutes Transcription completed by V. Anne Miles 5 January 25, 2001 • Send client bills (statement of account) for 3 consecutive months. Include letter #1. • If no payment or contact is made with the department to clear the debt after 3 months, client will receive letter #2 with statement of account. (with 4th month billing cycle) • All support staff in the clinical areas who are checking out self-pay clients will be instructed to explain that we expect a minimum payment of $10, if full payment cannot be made at that time. When clients make appointments, appointment secretary will instruct clients that they should bring at least $10 minimum to make payment on their account if they are self-pay (non-Medicaid clients). Proposed changes to existing fee collection policy are: • Change Section IV.F. to read: Bills will be sent for three months after service, including a copy of letter #1. • Change Section IV.G. to read: After the initial three-month cycle, a client will receive a statement of account with a copy of letter #2 for the next three months. • Insert after Section IV.G.: If the debt is not paid after six months of bills being sent, when client attempts to make another appointment, the client will be told they have a previous balance, and payment must be made at time of next service. Motion was made by Mel Hurston, seconded by Kate Wilder, and carried without dissent that the Board approve the uncollectable receivables prior to August 1, 2000 as write-offs subject to concurrence of the County Finance Office and that the Board amend the Eligibility and Fee Policy as proposed. 2. Pre-School Dental Screening Project The Health Department has traditionally received funds from the Orange County Partnership for Young Children for a preschool dental screening program for day care and family childcare homes in the county. The goal of the Preschool Dental Screening Project is to promote preventive dental health education and identify needs and barriers concerning access to dental care for children age 0-5 in day care centers, family day care homes and other settings. The Partnership allocates funds for all of its programs in the summer, however the screening usually begins in April and runs through June. Last year approximately 1900 preschoolers were screened and followed-up. The UNC School of Dentistry is a partner with the Health Department in delivering this important program. This memorandum of agreement stipulates that the UNC School of Dentistry will provide a Project Director for the Program that schedules senior dental and dental hygiene students to perform the dental screenings, examinations, education and preventive treatment; provides dental attending staff to serve as preceptors to these students; and coordinate with Health Department staff