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ORANGE COUNTY BOARD OF HEALTH December 18, 2003 Board of Health Minutes Transcription completed by Anne Miles Cassell 3 December 18, 2003 demand is exceeding the available supply. Staff provided an update to the Board on actions taken and planned. C. Input to Board of Commissioners for Retreat The Board of Commissioners annually holds a planning retreat to consider priority issues for the coming calendar year. Their retreat is scheduled this year for January 30, 2004. The Commissioners asked that each voluntary Board or Commission complete an informational sheet for their consideration. Last year, each department head was also asked to provide information summarizing various items for the department. Board members provided input on what should be emphasized or highlighted for the coming year. Development of customer friendly permit process brochure, community assessment priorities, animal shelter replacement, and update of the animal control ordinance. D. Preview of New Position Requests and Capital Improvement Requests Each year at this time the budget office asks for any new position requests that departments will be adding to their budgets for the next fiscal year cycle and for any major capital items or projects that need to be included in the one-year capital improvement plan for the county. New position requests are: Animal Control Office Assistant I Central Administrative Services Reimbursement Spec/ Accounting Tec II Dental Dental Assistant Personal Health (upgrade 10 100%) Family Nurse Practitioner I Personal Health (upgrade to 100%) Social Worker III E. Office of Risk Management and Quality Improvement Personal Health Services and Dental Health Services have been required to conduct chart and program audits on a regular basis for a number of years. In addition, most divisions have OSHA and other risk management requirements that they must comply with. The addition of HIPAA requirements in the past year, as well as an increased focus on emergency preparedness spans the entire health department rather than being a responsibility of a single division. To more effectively meet current requirements and to improve the effectiveness of all health department programs, the health director along with the senior management team have agreed to create an “Office of Risk Management and Quality Improvement” for the entire department. No additional staff will be hired; rather three staff members will be transferred from Personal Health Services to the newly created office. Sandy Garrett, PHN III is currently the Risk Management Coordinator for Personal Health Services. She will be the lead person in the new office. In addition to Ms. Garrett, the office will contain the Public Health Preparedness Coordinator and the Volunteer Reserve Corps Coordinator. Ms. Garret will report directly to the Health Director. The duties of this new unit will include: • OSHA compliance monitoring and training for the entire department