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MINUTES <br />ORANGE COUNTY BOARD OF HEALTH <br />February 28, 2008 <br />Board of Health Minutes Transcription completed by Anne Miles Cassell 3 February 28, 2008 <br />a significant revision of the Orange County Strategic National Stockpile Plan, <br />appropriate training for the new plan requirements, and training and respiratory fit- <br />testing of Health Department staff to ensure that proper protective equipment is utilized <br />during a public health event requiring staff response. A consultant has been identified <br />with local and state experience that can accomplish these agreement deliverables for <br />the Health Department. The NC Division of Public Health provides funding to partially <br />support the public health emergency preparedness function. These state funds will be <br />utilized to fund this agreement in the amount of $13,050 and are available in the Health <br />Department budget. <br /> <br /> Staff recommended approval and forwarding of Contract to the Board of County <br />Commissioners for approval. <br /> <br />D. Contract with CDP for Food and Lodging Software <br /> <br />The Environmental Health Section of the Orange County Health Department is <br />responsible for permitting, tracking, and inspections of restaurants, meat markets, <br />lodging facilities, schools, daycares, public swimming pools, and a variety of other <br />establishments that operate in Orange County. <br /> <br />The EH staff are equipped with the computer hardware to conduct field inspections, <br />however, they are employing an inspection software program supplied by the state <br />that that is inadequate in its functionality. A new software product developed in-house <br />by the state was proposed in 2007 and beta tested by Orange County staff, but it has <br />been found to be problematic and the rollout date has been postponed indefinitely. <br /> <br />Central Data Processing (CDP) is a software company that has developed software to <br />meet the needs of the NC environmental health food and lodging program. This <br />specific inspection software has been successfully implemented in over 40 North <br />Carolina counties. This software is a web-based platform that is maintained by the <br />vendor. No customization will be needed particular to Orange County as this is a <br />statewide program and the company responds with upgrades and revisions in response <br />to rule changes. Upgrades are provided at no additional cost. The conversion of <br />existing data is included in the cost. Of the two vendors in North Carolina, CDP is the <br />only vendor that has been able to successfully tie data in to the state reporting system. <br />Information technology staff and environmental staff have made visits to other counties <br />that have implemented this software solution and there are no concerns about its <br />ability to serve needs of this program in the foreseeable future. <br /> <br />With the implementation of this system, it is anticipated that staff will finally be able to <br />accurately track activities and inspection results with maximum efficiency and single <br />entry of data. This will increase our responsiveness to our clients and ensure that <br />establishments are not overlooked. <br /> <br />First year cost for this software is $21,440. This includes all set-up, data conversion, <br />linkages to the state reporting system, and training for staff. The second year costs are <br />$14,440. The cost structure is based on the number of users of the system, so if the <br />number of staff members using the system increase, costs will also increase. As new <br />staff members are added these costs will be considered as part of the new position