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MINUTES ORANGE COUNTY BOARD OF HEALTH September 23, 2009 Board of Health Minutes Transcription completed by Anne Miles Cassell 3 September 23, 2009 Motion to accept items on the Consent Agenda was made by Steve Yuhasz, seconded by Jim Stefanadis, and carried without dissent. V. Reports and Discussion with Possible Action A. 2008-09 End of Year Financial Report The Fiscal Year 08-09 Financial Report was presented to the Board showing the original and revised budgets for the Health Department by division and category. Rosemary Summers brought several items to the Board’s attention. • Personnel costs for several divisions were at or exceeded 100% of the budget. This was due to the fact that the budget office calculates personnel costs at 96% rather than 100% to allow for vacancies. When there are no vacancies, the budget will run over. The Department had only a few vacancies last year. • The original Dental budget included 1 FTE Hygienist position, partly funded by Smart Start. Revenues were also increased in expectation of this hygienist working in clinic and additional hours were also budgeted for the current hygienist. Smart Start funding was unstable for the year and the department elected not to fill the position given the instability of both grant and county funding. This then left a shortage in the projected revenue which was balanced/neutralized by reduced expenses for salary and benefits. The current hygienist did not start working extra hours until mid-year. The county’s current financial system (MUNIS) does not adequately explain this situation. • Revised revenue budgets include additional state/federal and grant funding received throughout the year. • Revised expenditure budgets include a 2% reduction in operations requested by the budget office near the end of the fiscal year. • Capital was requested and approved in June. Several months into the year, that money was frozen and we were directed not to spend the capital. Any capital that was spent was either carry forward encumbrance from the previous year or equipment needed due to emergency breakdowns. • Original approved county appropriation was $5,209,942, however, for the revised budget the appropriation was decreased by $43,283 due to the 2% decrease. • Unexpended county appropriation is $372,810. These funds will revert back to the general fund to be used elsewhere in the county. • The total capital approved was $416,260. If the department had spent all of the approved capital, the budget would still have resulted in a return of $56,550 to the general fund. Steve Yuhasz commented that although the County budgeted salaries at 96% this fiscal year they would most likely not be doing this in the future. Commissioner Yuhasz asked about where the $10,000 that was set aside for the biosolids study appeared in the report. Rosemary Summers stated that those funds are encumbered (carried forward from previous years and not expended) and are not on the report. B. Rogers Road Community Request for Environmental Services