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MINUTES ORANGE COUNTY BOARD OF HEALTH March 25, 2009 Board of Health Minutes Transcription completed by Anne Miles Cassell 7 March 25, 2009 tracked at this time. Ms. Harlan also asked if comparisons to other counties were made for these statistics. Ms. Hermann noted that these are usually reflected in the following year’s infant mortality rates published with comparisons by county. Motion to approve and forward the Child Fatality and Child Protection Task Force Annual Report to the Board of Commissioners was made by Tim Carey, seconded by Anissa Vines, and carried without dissent. B. Proof of Residency – Eligibility and Fee Policy Revision Wayne Sherman reported that the Billing Committee of OCHD discussed the concern that, by policy, we were unable to determine if a client was a true Orange County resident. The Eligibility and Fee policy directed staff to determine proof of residency by checking the US Postal Service website or the Orange County GIS system. However, checking one of these resources only confirmed that the address existed; it did not confirm that a client lived at that address. The Billing Committee proposed strengthening the process by requiring clients to show proof of residency by submitting an additional document or ID that indicates the client’s address. These include a driver’s license, recent pay stub, utility bill, current rental or lease agreement, personal property tax bill, or student identification. Clients who did not have one of the above identifying information sources but who reported they lived within the county would be required to produce a written statement or letter from the head of the household where they lived as verification. Special cases would be referred to the Clinic Manager or Supervisor. Failure to provide proof of residency would result in referral to another resource. If approved, Section VI of the Eligibility and Fee Policy will be revised to reflect the change and staff will begin implementing the process. Ernie Dodson asked if Orange County employees still be eligible for services if they lived in another county. Wayne Sherman and Dr. Summers both stated that they would be eligible as a matter of convenience for the employee. Some services would be available to persons regardless of residency as mandated by state or federal statute. Motion to approve the proposed residency requirement documentation to Section VI of the Eligibility and Fee Policy was made by Jim Stefanadis, seconded by Sharon Freeland, and carried without dissent. C. Board of Health Annual Education Plan Accreditation standards require the Board of Health to engage in regular education that pertains to the specific duties of the Board. Rosemary Summers explained that each year, the Board adopts a general topical plan and schedule for addressing this standard. In general, the Board tries to have six educational topics throughout the year. The Board policy manual requires each