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MINUTES ORANGE COUNTY BOARD OF HEALTH April 21, 2010 Board of Health Minutes Transcription completed by Anne Miles Cassell 7 April 21, 2010 recommendations. Motion to approve the report and forward the Report to the Commissioners was made by Paul Chelminski, seconded by Christopher Cooke, and carried without dissent. Motion to support the appointment of Deborah Flowers to the Child Fatality Prevention Team was made by Jessica Lee, seconded by Tony Whitaker, and carried without dissent. D. Q2 and Q3 FY 09-10 Financial Reports Letitia Burns presented the 2nd and 3rd quarter Financial Reports and brought some important items to the Board’s attention: • Carry-forward items: after the original budget is approved, carry-forwards including encumbrances such as purchase orders, are approved and posted to the general ledger. These increases are included in the second quarter expenditure totals, but not the revenues. Encumbrances do not increase revenues. Unfulfilled purchase orders are approved funds not used in a previous year, for example, a flu vaccine order placed in the spring and paid in fall. • Deferred revenue items: funds received near the end of the year that the department is unable to spend are put into a deferred revenue account and then placed in the general ledger after the ordinal budget. These increase revenue and expenditures by the same amounts. • Capital purchases: Capital items were purchased in several different ways; a purchase order that was encumbered in the previous year and not paid until this year; a fund transfer from one line item to another; and additional State or Federal grant funds, such as the purchases from the H1N1 funding. E. Budget Update Wayne Sherman reported that the County Manager has informed department heads that there is a need to reduce all departmental budgets for the 2010-2011 year significantly in order to present the county commissioners with a balanced budget that requires no tax increase. Each department was directed to submit a 15% cut in the county support portion of their budget request. He directed departments to first look at non-mandated programs and then to look at reducing services in mandated programs to minimum acceptable levels. The 15% cut is approximately an additional $780,000 reduction of the Health Department budget. The Department budget is comprised of 85% personnel costs and 15% operating costs. The senior management staff has examined all of the options available for cutting additional programs and services. The department submitted $322,157 in capital requests that included technology, furnishings, equipment, and vehicles. A summary of budget cuts from FY08-09 and FY09-10 was provided for Board member information. The County Manager will be recommending a budget to the county