Agenda - 12-04-2006-5m - Laserfiche WebLink

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ATTACHMENT 2 Proposal by the Dispute Settlement Center (DSC) to Provide Consultation and Meeting Facilitation in Support of Orange County's Comprehensive Plan Update Process November 27, 2006 DSC proposes to support the County's efforts at updating the Comprehensive Plan by providing consultation and facilitation services to the Project Management Team (County Manager, Planning Director, Comprehensive Planning Supervisor, and Planning Board Chair). Andrew M. Sachs, Coordinator of DSC's Public Disputes Program, will be the lead consultant and facilitator on this project. A statement of qualifications is appended to this proposal. Other DSC personnel might be available as needed by the Project Management Team, depending upon the schedules of the other personnel and resources (see proposed budget, below). Sachs will meet with the Project Management Team as needed and directed by the Team to address the following: That he and all Team members are well informed and working together on all important aspects of the Update Process, including the sequence of events, the timeframe, their own roles, the roles of others, and the internal process by which the Team itself will operate (set its agenda, stay focused, make decisions, resolve conflict, and link with groups and individuals outside of the Team as directed by the Team). • How well individuals and groups holding leadership roles in the Update Process other than the members of the Project Management Team (e.g., staff from County departments other than Planning and Inspections; the Board of County Commissioners; and advisory boards, members and liaisons) are informed and working together on the important aspects of the process, and what interventions if any may be needed by the Team or process consultant to explore or address any problems. Recommend to the Team ways for a successful Update Process, 'including consideration of how the process overall and key events within it (e.g., Public Information/Joint Advisory Board meetings, Public Hearings, Outreach efforts, and substantive reviews by the Planning Board and the Board of County Commissioners) will be coordinated, planned, managed and facilitated. • Work with the Team and the Planning Board to facilitate and complete a successful Update Process within the timeframe adopted by the BOCC. Decisions regarding the Update Process that are made during Sachs's meetings with the Project Management Team will be documented by Sachs (and reviewed/corrected by the Team) and used by Sachs in the development of written plans for each event that DSC facilitates. The record of the Project Management Team might also be used by the Team itself or others to plan events that DSC does not facilitate (e.g., Planning Board meetings, Board of County Commissioner meetings).